City of Kenner, LA
Buyer
City of Kenner, LA, Kenner, LA, United States
Salary: $27,372.80 - $36,946.00 Annually
Location : Kenner, LA
Job Type: Full Time
Job Number: 00063
Department: Finance
Opening Date: 09/30/2024
Closing Date: Continuous
General Description
ONE CURRENT VACANCY
Under general supervision, performs a variety of administrative and purchasing activities to ensure the most cost-effective procurement of equipment, supplies, materials, and services for all end user departments. The position of reviews all purchases for compliance with City Ordinances, State Public Bid Law, and MUNIS financial software procedures prior to issuance of purchase orders. Reports to the Assistant Director.
Duties of Responsibilities
ESSENTIAL JOB FUNCTIONS
Processes all requisitions; converts requisitions to purchase orders; ensures accuracy, completeness, and compliance.
Issues purchase orders for all administrative departments. Make decisions on what is assigned a purchase order according to standard procedures and compliance with City Purchasing Policy.
Prepares Purchase Order Proof Report for Program Specialist to verify data entered for all purchase orders prior to printing of purchase orders.
Processes telephone, sealed, and letter bids; prepares and maintains bid files; verifies, copies, and makes folders and memorandums for telephone and letter sealed bids.
Reports to the Director and Assistant Director any questionable purchases or processes.
Researches current State and/or Parish contracts; identifies possible bidders; prepares and mails all addenda and addendums occasionally; attends bid openings; reviews bids after opening; makes a tally sheet; copies to departments; scans all bids; returns bid bond cashier checks and certified checks.
Creates and maintains electronic and paper vendor files; sends new vendor packets with letter.
Processes monthly purchase orders for departments.
Orders supplies for departments.
Researches where departments can obtain needed supplies for the most competitive price.
Issues and updates fuel cards.
Assists in supplemental training of employees in financial software system and educating them on City Purchasing Policy.
Assists with calls from vendors and other employees to verify payment to vendors.
Receives and/or reviews various records and reports such as requisitions, outgoing/incoming bids, vendor packets, fuel card request.
Prepares and/or processes various records and reports such as hand written requisitions, memorandums to departments, office supply orders, return of certified cashier checks, and open purchase order letters.
Refers to State and Parish contracts, Internet, City telephone directory, verbiage list, resolutions, ordinances, policy and procedure manuals, publications and reference texts, etc.
Notifies departments of contracts that will expire for further action by requesting department, whenever applicable.
Operates a variety of office equipment and machinery such as copy machine, adding machine, fax machine, computer, printer, etc.
Uses a variety of tools such as stapler, standard office tools, etc.; a variety of supplies such as copy paper, staples, writing instruments, general office supplies, etc.; and a variety of computer software such as Microsoft Office (Outlook, Word, Excel), Munis System, Internet etc.
Interacts and communicates with various groups and individuals such as Assistant Director, other Buyers, Accounts Payable Clerk, Director, all City departments, and the general public.
ADDITIONAL JOB FUNCTIONS
Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc as needed
Answers telephone and handles office visitors (departmental employees and vendors).
Processes incoming/outgoing mail on a rotating basis.
Provides backup support for other departmental positions when those employees are absent from work.
Attends bid openings and assists ensuring that bids are read aloud in accordance with state public bid law.
Files and scans all purchase orders and bid documents into City's paperless system.
Performs related duties as required.
Minimum Qualifications
Requires a high school diploma or equivalent with a minimum of two or more years of purchasing experience; or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must be proficient in typing and have general computer skills.
EXAMINATION: .................Rating of Training and related experience............ Weighted 100%
Supplemental Information
The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.
>>>> An attached resume will not replace a completed application. <<<<
****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.****
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
HEALTH INSURANCE: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).
LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.
RETIREMENT SYSTEM: The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.
DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.
HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.
ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.
WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.
EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.
Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
CITY OF KENNER
PUBLIC INFORMATION NOTICE
01
Indicate your highest level of successfully completed education. (NOTE: You MUST submit a copy of proof of claimed education with your application.)
02
How much paid experience do you possess in proofing and certifying invoices and contracts in order to be processed for payment?
03
Describe all paid experience you possess in proofing and certifying invoices and contracts in order to be processed for payment, including employer name(s), title(s), and date(s). If None, type N/A.
04
How much paid experience do you possess in processing requisitions and converting them to purchase orders in financial software?
05
Describe all paid experience you possess in processing requisitions and converting them to purchase orders in financial software, including employer name(s), title(s), and date(s). If None, type N/A.
06
How much paid experience do you possess in posting purchase orders, preparing purchase order reports, and printing approved purchase orders?
07
Describe all paid experience you possess in posting and printing purchase orders and preparing purchase order reports, including employer name(s), title(s), and date(s). If None, type N/A.
08
How much paid experience do you possess in public contact and communication such as providing customer/employee information and/or assistance with questions, problems, etc.?
09
Describe all paid experience you possess in public contact and communication such as providing customer/employee information and/or assistance with questions, problems, etc., including employer name(s), title(s), and date(s). If None, type N/A.
10
How much paid experience do you possess in processing bids including researching current State and/or Parish contracts; identifying possible bidders; and determining the lowest possible prices?
11
Describe all paid experience you possess in processing bids, including employer name(s), title(s), and date(s). If None, type N/A.
12
Do you possess any certifications and/or training certificates in the field of buyer/purchasing. (NOTE: You MUST submit proof of such training/certifications with your application to receive credit.)
Required Question
Location : Kenner, LA
Job Type: Full Time
Job Number: 00063
Department: Finance
Opening Date: 09/30/2024
Closing Date: Continuous
General Description
ONE CURRENT VACANCY
Under general supervision, performs a variety of administrative and purchasing activities to ensure the most cost-effective procurement of equipment, supplies, materials, and services for all end user departments. The position of reviews all purchases for compliance with City Ordinances, State Public Bid Law, and MUNIS financial software procedures prior to issuance of purchase orders. Reports to the Assistant Director.
Duties of Responsibilities
ESSENTIAL JOB FUNCTIONS
Processes all requisitions; converts requisitions to purchase orders; ensures accuracy, completeness, and compliance.
Issues purchase orders for all administrative departments. Make decisions on what is assigned a purchase order according to standard procedures and compliance with City Purchasing Policy.
Prepares Purchase Order Proof Report for Program Specialist to verify data entered for all purchase orders prior to printing of purchase orders.
Processes telephone, sealed, and letter bids; prepares and maintains bid files; verifies, copies, and makes folders and memorandums for telephone and letter sealed bids.
Reports to the Director and Assistant Director any questionable purchases or processes.
Researches current State and/or Parish contracts; identifies possible bidders; prepares and mails all addenda and addendums occasionally; attends bid openings; reviews bids after opening; makes a tally sheet; copies to departments; scans all bids; returns bid bond cashier checks and certified checks.
Creates and maintains electronic and paper vendor files; sends new vendor packets with letter.
Processes monthly purchase orders for departments.
Orders supplies for departments.
Researches where departments can obtain needed supplies for the most competitive price.
Issues and updates fuel cards.
Assists in supplemental training of employees in financial software system and educating them on City Purchasing Policy.
Assists with calls from vendors and other employees to verify payment to vendors.
Receives and/or reviews various records and reports such as requisitions, outgoing/incoming bids, vendor packets, fuel card request.
Prepares and/or processes various records and reports such as hand written requisitions, memorandums to departments, office supply orders, return of certified cashier checks, and open purchase order letters.
Refers to State and Parish contracts, Internet, City telephone directory, verbiage list, resolutions, ordinances, policy and procedure manuals, publications and reference texts, etc.
Notifies departments of contracts that will expire for further action by requesting department, whenever applicable.
Operates a variety of office equipment and machinery such as copy machine, adding machine, fax machine, computer, printer, etc.
Uses a variety of tools such as stapler, standard office tools, etc.; a variety of supplies such as copy paper, staples, writing instruments, general office supplies, etc.; and a variety of computer software such as Microsoft Office (Outlook, Word, Excel), Munis System, Internet etc.
Interacts and communicates with various groups and individuals such as Assistant Director, other Buyers, Accounts Payable Clerk, Director, all City departments, and the general public.
ADDITIONAL JOB FUNCTIONS
Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, establishing and maintaining filing systems, etc as needed
Answers telephone and handles office visitors (departmental employees and vendors).
Processes incoming/outgoing mail on a rotating basis.
Provides backup support for other departmental positions when those employees are absent from work.
Attends bid openings and assists ensuring that bids are read aloud in accordance with state public bid law.
Files and scans all purchase orders and bid documents into City's paperless system.
Performs related duties as required.
Minimum Qualifications
Requires a high school diploma or equivalent with a minimum of two or more years of purchasing experience; or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must be proficient in typing and have general computer skills.
EXAMINATION: .................Rating of Training and related experience............ Weighted 100%
Supplemental Information
The City of Kenner is an Equal Opportunity Employer - The Kenner Civil Service Department posts current examination announcements on its online application website. Job applications may be filed only when an examination is announced. It is important that you include your entire employment history including periods of unemployment on your application, plus any relevant education and experience. Applications may be rejected if incomplete. Some job postings have an application deadline; others are open on a continuous basis until a sufficient number of applications have been received. Applicants who are interested in jobs that are not currently open for application may complete a job interest card which may be filed with the Kenner Civil Service Office at any time. DELAY IN THE MAIL: The Kenner Civil Service Department cannot accept responsibility for failure of the applicant to receive an admission slip to an examination, or for failure of the Department to receive material mailed by the applicant. VETERANS PREFERENCE in examinations will be granted only to those persons who provide proof of military service during covered periods and who are found to be eligible. The Kenner Civil Service Department does not discriminate on the basis of disability in the admission or access to, or treatment or employment in its programs or activities. Therefore, reasonable accommodations will be provided to allow access to the Department's programs and activities for individuals with disabilities unless such accommodations would result in undue hardship. Auxiliary Aids such as readers, taped text, and large print material or other aids are provided for individuals requesting such accommodations under provisions of the Americans with Disabilities Act.
>>>> An attached resume will not replace a completed application. <<<<
****REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.****
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
HEALTH INSURANCE: Comprehensive medical benefits options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the following month, following full-time employment. Dependent coverage is also available. The City of Kenner also offers voluntary insurance plans: DENTAL, VISION, and SUPPLEMENTAL INSURANCE PLANS (VOLUNTARY LIFE, CANCER, ACCIDENT, CRITICAL ILLNESS, HOSPITAL CONFINEMENT, LONG-TERM DISABILITY and SHORT-TERM DISABILITY).
LIFE INSURANCE: All full-time employees are insured under a Group Life Insurance policy through Prudential Life Insurance Company. The coverage is one and half times the employee's salary, up to $300,000. The policy also provides a Basic Accidental Death and Dismemberment benefit. The premium cost is covered by the City of Kenner. Coverage is effective the first of the following month, following full time employment.
RETIREMENT SYSTEM: The City of Kenner's regular full time employees are enrolled with the Municipal Employees Retirement System of Louisiana. Both the City of Kenner and the employee contribute the required percent to the system. The employee's contributions are kept on account and will be refunded, if the employees leaves employment before they are retirement eligible.
DEFERRED COMPENSATION: The City of Kenner currently participates in a 457 Plan with MassMutual. This is a voluntary investment program that the employees are allowed to participate in at a contribution rate of their choice (must be within the designated maximum and minimum limits, as set for by Plan Document). The City of Kenner does not contribute to the 457 Plan.
HOLIDAYS: Sixteen paid official holidays are observed, plus any other holidays which may be declared by the Mayor.
ANNUAL AND SICK LEAVE: Eligible Kenner employees earn annual leave and sick leave. Accrual of hours will increase based on the number of years of service.
WORKING TEST PERIOD: Upon appointment to a position in the classified service, the employee shall serve a working test period of six (6) months, unless extended.
EAP: The Employee Assistance Program (EAP) is a program which provides a professional to help employees and their families to resolve problems. This service is 24 hrs. / 7 days per week, voluntary participation and confidential.
Kenner reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
CITY OF KENNER
PUBLIC INFORMATION NOTICE
01
Indicate your highest level of successfully completed education. (NOTE: You MUST submit a copy of proof of claimed education with your application.)
- Bachelor's Degree or Higher
- Associate's Degree
- Post Secondary Vocational Diploma
- High School Diploma or Equivalent
- None
02
How much paid experience do you possess in proofing and certifying invoices and contracts in order to be processed for payment?
- More Than Two Years
- One to Two Years
- Less Than One Year
- None
03
Describe all paid experience you possess in proofing and certifying invoices and contracts in order to be processed for payment, including employer name(s), title(s), and date(s). If None, type N/A.
04
How much paid experience do you possess in processing requisitions and converting them to purchase orders in financial software?
- More Than Two Years
- One to Two Years
- Less Than One Year
- None
05
Describe all paid experience you possess in processing requisitions and converting them to purchase orders in financial software, including employer name(s), title(s), and date(s). If None, type N/A.
06
How much paid experience do you possess in posting purchase orders, preparing purchase order reports, and printing approved purchase orders?
- More Than Two Years
- One to Two Years
- Less Than One Year
- None
07
Describe all paid experience you possess in posting and printing purchase orders and preparing purchase order reports, including employer name(s), title(s), and date(s). If None, type N/A.
08
How much paid experience do you possess in public contact and communication such as providing customer/employee information and/or assistance with questions, problems, etc.?
- More Than Two Years
- One to Two Years
- Less Than One Year
- None
09
Describe all paid experience you possess in public contact and communication such as providing customer/employee information and/or assistance with questions, problems, etc., including employer name(s), title(s), and date(s). If None, type N/A.
10
How much paid experience do you possess in processing bids including researching current State and/or Parish contracts; identifying possible bidders; and determining the lowest possible prices?
- More Than Two Years
- One to Two Years
- Less Than One Year
- None
11
Describe all paid experience you possess in processing bids, including employer name(s), title(s), and date(s). If None, type N/A.
12
Do you possess any certifications and/or training certificates in the field of buyer/purchasing. (NOTE: You MUST submit proof of such training/certifications with your application to receive credit.)
- Yes
- No
Required Question