Los Angeles Metro
ADMINISTRATIVE ANALYST (OFFICE OF THE CEO)
Los Angeles Metro, Los Angeles, California, United States, 90079
Salary:
$61,068.80 - $91,561.60 Annually
Location :
Los Angeles, CA
Job Type:
Regular Employee
Job Number:
2400202
Cabinet:
CHIEF EXECUTIVE OFFICE
Cost Center:
2010 - CHIEF EXECUTIVE OFFICE
Opening Date:
11/14/2024
FLSA:
Non-Exempt
Bargaining Unit:
Non-Contract
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description
Open Until Filled openings may be closed at any time without notice
Provides journey-level administrative, technical, analytical, and/or budgetary support. Provides hands-on support to the Office of the CEO, and directly to the CEO. Support includes but is not limited to attending and providing support at meetings/events with the CEO, coordinating transportation for the CEO, providing driving for the CEO, and scheduling maintenance for non-revenue vehicles. Support also includes but is not limited to assisting with preparation of talking points and briefing papers for the Executive Writer, handling social media platforms for the CEO, and supporting content development for presentations for the CEO.
Examples of Duties
Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration Conducts research and prepares reports requiring compilation and analysis of data Conducts forecasting analyses and studies Develops program management, data tracking, and other software applications on personal computers Develops and implements records maintenance and analysis systems Monitors projects and programs Confers with internal and external stakeholders regarding various matters as assigned Represents the department at meetings, committees, and conferences Performs and formulates financial, administrative, policy, and organizational analyses and recommendations Advises management and staff regarding performance and funding matters Monitors assigned departmental operating and capital budgets Prepares recommendations for proposed expenditures of capital funds Researches and recommends appropriate action regarding performance and budget variances Reviews grant requests Monitors grant expenditures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Business, Public Administration, or a related field Experience
One year of relevant experience performing basic or entry-level budgeting and/or administrative work Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience providing administrative support for an executive, including coordinating, planning, and providing transportation to and from events Experience coordinating, creating, and publishing content on social media platforms Experience preparing briefing papers and talking points Experience coordinating and monitoring maintenance schedules, such as vehicle maintenance Essential Knowledge
Knowledge of
(defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis Research and report preparation methods Mathematics and business statistics Applicable business software applications Skill in
(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Performing statistical and financial analyses Analyzing situations, identifying problems, and developing and recommending solutions Exercising sound judgment and critical thinking in making decisions Communicating effectively orally and in writing Preparing comprehensive reports and correspondence Interacting professionally with various levels of Metro employees and outside representatives Ability to
(defined as a present competence to perform an observable behavior or produce an observable result)
Research, compile, and analyze data Handle highly confidential information Meet tight time constraints and deadlines Think and act independently Follow oral and written instructions Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Read, write, speak, and understand English Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required (AT)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012
Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan
- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance
- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance
- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance
- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays
- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP)
- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days
Pension Plan
- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance Public Pension Plan 457/401K Plan Flex Spending Paid Sick Time Fare Media Rideshare Subsidies Metro One Fitness membership For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at
01
Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I agree and understand my resume will not be reviewed
02
Please select the highest level of education you have completed.
I do not have education equivalent to grade 12 High school graduate, diploma or the equivalent (GED) Associate degree from an accredited college or university Bachelor's degree from an accredited college or university Master's degree from an accredited college or university PhD from an accredited college or university
03
Please select the number of years of relevant experience you have performing basic or entry-level budgeting and/or administrative work.
No relevant experience Less than 1 year 1 year or more, but fewer than 3 years 3 years or more, but fewer than 5 years 5 or more years
04
Please describe your experience you have performing basic or entry-level budgeting and/or administrative work. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
05
Please describe your experience providing administrative support for an executive, including coordinating, planning, and providing transportation to and from events. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
06
Please describe your experience coordinating, creating, and publishing content on social media platforms. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
07
Please describe your experience preparing briefing papers and talking points. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
08
Please describe your experience coordinating and monitoring maintenance schedules, such as vehicle maintenance. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
Required Question
$61,068.80 - $91,561.60 Annually
Location :
Los Angeles, CA
Job Type:
Regular Employee
Job Number:
2400202
Cabinet:
CHIEF EXECUTIVE OFFICE
Cost Center:
2010 - CHIEF EXECUTIVE OFFICE
Opening Date:
11/14/2024
FLSA:
Non-Exempt
Bargaining Unit:
Non-Contract
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description
Open Until Filled openings may be closed at any time without notice
Provides journey-level administrative, technical, analytical, and/or budgetary support. Provides hands-on support to the Office of the CEO, and directly to the CEO. Support includes but is not limited to attending and providing support at meetings/events with the CEO, coordinating transportation for the CEO, providing driving for the CEO, and scheduling maintenance for non-revenue vehicles. Support also includes but is not limited to assisting with preparation of talking points and briefing papers for the Executive Writer, handling social media platforms for the CEO, and supporting content development for presentations for the CEO.
Examples of Duties
Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration Conducts research and prepares reports requiring compilation and analysis of data Conducts forecasting analyses and studies Develops program management, data tracking, and other software applications on personal computers Develops and implements records maintenance and analysis systems Monitors projects and programs Confers with internal and external stakeholders regarding various matters as assigned Represents the department at meetings, committees, and conferences Performs and formulates financial, administrative, policy, and organizational analyses and recommendations Advises management and staff regarding performance and funding matters Monitors assigned departmental operating and capital budgets Prepares recommendations for proposed expenditures of capital funds Researches and recommends appropriate action regarding performance and budget variances Reviews grant requests Monitors grant expenditures Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Bachelor's Degree in Business, Public Administration, or a related field Experience
One year of relevant experience performing basic or entry-level budgeting and/or administrative work Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience providing administrative support for an executive, including coordinating, planning, and providing transportation to and from events Experience coordinating, creating, and publishing content on social media platforms Experience preparing briefing papers and talking points Experience coordinating and monitoring maintenance schedules, such as vehicle maintenance Essential Knowledge
Knowledge of
(defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis Research and report preparation methods Mathematics and business statistics Applicable business software applications Skill in
(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Performing statistical and financial analyses Analyzing situations, identifying problems, and developing and recommending solutions Exercising sound judgment and critical thinking in making decisions Communicating effectively orally and in writing Preparing comprehensive reports and correspondence Interacting professionally with various levels of Metro employees and outside representatives Ability to
(defined as a present competence to perform an observable behavior or produce an observable result)
Research, compile, and analyze data Handle highly confidential information Meet tight time constraints and deadlines Think and act independently Follow oral and written instructions Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Read, write, speak, and understand English Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required (AT)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012
Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan
- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance
- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance
- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance
- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays
- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP)
- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days
Pension Plan
- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance Public Pension Plan 457/401K Plan Flex Spending Paid Sick Time Fare Media Rideshare Subsidies Metro One Fitness membership For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at
01
Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I agree and understand my resume will not be reviewed
02
Please select the highest level of education you have completed.
I do not have education equivalent to grade 12 High school graduate, diploma or the equivalent (GED) Associate degree from an accredited college or university Bachelor's degree from an accredited college or university Master's degree from an accredited college or university PhD from an accredited college or university
03
Please select the number of years of relevant experience you have performing basic or entry-level budgeting and/or administrative work.
No relevant experience Less than 1 year 1 year or more, but fewer than 3 years 3 years or more, but fewer than 5 years 5 or more years
04
Please describe your experience you have performing basic or entry-level budgeting and/or administrative work. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
05
Please describe your experience providing administrative support for an executive, including coordinating, planning, and providing transportation to and from events. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
06
Please describe your experience coordinating, creating, and publishing content on social media platforms. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
07
Please describe your experience preparing briefing papers and talking points. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
08
Please describe your experience coordinating and monitoring maintenance schedules, such as vehicle maintenance. Do not refer to or rely on a resume or other documentation, as we will not review resumes or other documents to determine your qualifications. If you do not have this experience, please type N/A in the field below.
Required Question