Durham Academy
Data and Gift Services Coordinator
Durham Academy, Durham, North Carolina, United States, 27703
Durham Academy and the Philanthropy Team are committed to securing the financial resources and leveraging the dedication of parents, alumni, and friends to achieve our mission of preparing students for moral, happy, and productive lives. As an integral member of the Durham Academy Philanthropy Team, the Data and Gift Services Coordinator is responsible for gift entry, managing the donor acknowledgment process, and facilitating the smooth operation of the Office of Philanthropy. The Data and Gift Services Coordinator reports to the Director of Philanthropy. The position is a permanent, full-time, 12-month position with benefits.
The ideal candidate should:
have experience with data entry be detail-oriented, organized and capable of utilizing technology for data entry be customer service-oriented, approachable and professional when liaising with colleagues and donors exercise good judgment, prioritize effectively and demonstrate confidentiality possess strong oral and written communication skills Primary Duties and Responsibilities
Data and Gift Entry Accurately enter and record all gifts on a daily basis, including but not limited to gifts, pledges, pledge payments and related details. Coordinate gifts made through payroll deductions, mailed checks and wire transfers with the Business Office. Coordinate with donors, our financial advisor and stock brokers about stock gift details. Coordinate with donors and their companies about matching gifts. Regularly update donor records and monitor and maintain data integrity. Oversee regular pledge reminders.
Gift Acknowledgments Promptly and accurately acknowledge all gifts, pledges, and pledge payments. Draft and tailor acknowledgment letters to align with the various giving seasons and milestones throughout the school year. Notify appropriate parties of gifts made in honor or memory of a community member. Convey the details of restricted gifts to the appropriate faculty and staff.
Philanthropy Team Support Support our annual Giving Day outreach solicitation event. As needed, provide internal and external support at Philanthropy and Alumni engagement events and meetings. Liaise with the Office of Information Technology and Facilities for office-wide support needs. Order office supplies, oversee maintenance requests, and maintain vendor accounts. Take on other duties, as assigned, with flexibility and proficiency.
Requirements and Expectations
Bachelor's degree preferred, with a minimum of two years of data entry experience Demonstrate proficiency in use of technology: Veracross database, Google Suite, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google, Zoom, and willingness to learn other emerging technologies Experience with database/fundraising software systems (such as Veracross or Blackbaud's Raiser's Edge) is a plus Commitment to Durham Academy's mission to prepare students for moral, happy, and productive lives Unwavering commitment to donor confidentiality Ability to work effectively with teams, attend and support events, and engage with the life of the school DA Employees
Are culturally competent and believe in the central importance of diversity and equity in the life of a school community. Can work independently with minimal supervision and routinely prioritize multiple tasks. Have the ability to work in complex environments with a high degree of organizational effectiveness and attention to detail. Are personable, collaborative and able to develop rapport quickly with a variety of individuals. Use technology thoughtfully and creatively. Innovate and experiment to find novel and efficient ways to complete tasks and solve problems.
Our School
Founded in 1933, Durham Academy is an all-gender, independent day school with 1,252 students in Pre-kindergarten through grade 12 on three campuses. The purpose of a Durham Academy education is to prepare each student to live a moral, happy and productive life. DA's Strategic Vision commits to preparing students for life, meeting the needs of our learners and innovating more boldly, with a foundation broadening and deepening our work with diversity, equity and engagement. Our DA is accredited by the Southern Association of Independent Schools (SAIS). Durham Academy is a member of the National Association for College Admission Counseling (NACAC), the Southern Association for College Admission Counseling (SACAC) and the National Association of Independent Schools (NAIS).
Diversity, Equity and Engagement Mission Statement
Diversity enlivens, improves and enriches the intellectual and social environment of an academic community and encompasses all aspects of humanity including racial identity, sex, religion, sexual orientation, socioeconomic status, ability, age and gender identity. We are committed to an ongoing process to increase the diversity of our community and to implement policies, programs and practices under which all members of our community feel welcomed, empowered, responsible and safe. Amidst our diversity we stand united in the pursuit of academic excellence and development of individual capabilities. Find out more about DA's commitment to diversity, equity and engagement here.
(Adopted by the Durham Academy Board of Trustees in 2004 and updated in 2008)
Our Employment Policy
Durham Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national or ethnic origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The ideal candidate should:
have experience with data entry be detail-oriented, organized and capable of utilizing technology for data entry be customer service-oriented, approachable and professional when liaising with colleagues and donors exercise good judgment, prioritize effectively and demonstrate confidentiality possess strong oral and written communication skills Primary Duties and Responsibilities
Data and Gift Entry Accurately enter and record all gifts on a daily basis, including but not limited to gifts, pledges, pledge payments and related details. Coordinate gifts made through payroll deductions, mailed checks and wire transfers with the Business Office. Coordinate with donors, our financial advisor and stock brokers about stock gift details. Coordinate with donors and their companies about matching gifts. Regularly update donor records and monitor and maintain data integrity. Oversee regular pledge reminders.
Gift Acknowledgments Promptly and accurately acknowledge all gifts, pledges, and pledge payments. Draft and tailor acknowledgment letters to align with the various giving seasons and milestones throughout the school year. Notify appropriate parties of gifts made in honor or memory of a community member. Convey the details of restricted gifts to the appropriate faculty and staff.
Philanthropy Team Support Support our annual Giving Day outreach solicitation event. As needed, provide internal and external support at Philanthropy and Alumni engagement events and meetings. Liaise with the Office of Information Technology and Facilities for office-wide support needs. Order office supplies, oversee maintenance requests, and maintain vendor accounts. Take on other duties, as assigned, with flexibility and proficiency.
Requirements and Expectations
Bachelor's degree preferred, with a minimum of two years of data entry experience Demonstrate proficiency in use of technology: Veracross database, Google Suite, Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google, Zoom, and willingness to learn other emerging technologies Experience with database/fundraising software systems (such as Veracross or Blackbaud's Raiser's Edge) is a plus Commitment to Durham Academy's mission to prepare students for moral, happy, and productive lives Unwavering commitment to donor confidentiality Ability to work effectively with teams, attend and support events, and engage with the life of the school DA Employees
Are culturally competent and believe in the central importance of diversity and equity in the life of a school community. Can work independently with minimal supervision and routinely prioritize multiple tasks. Have the ability to work in complex environments with a high degree of organizational effectiveness and attention to detail. Are personable, collaborative and able to develop rapport quickly with a variety of individuals. Use technology thoughtfully and creatively. Innovate and experiment to find novel and efficient ways to complete tasks and solve problems.
Our School
Founded in 1933, Durham Academy is an all-gender, independent day school with 1,252 students in Pre-kindergarten through grade 12 on three campuses. The purpose of a Durham Academy education is to prepare each student to live a moral, happy and productive life. DA's Strategic Vision commits to preparing students for life, meeting the needs of our learners and innovating more boldly, with a foundation broadening and deepening our work with diversity, equity and engagement. Our DA is accredited by the Southern Association of Independent Schools (SAIS). Durham Academy is a member of the National Association for College Admission Counseling (NACAC), the Southern Association for College Admission Counseling (SACAC) and the National Association of Independent Schools (NAIS).
Diversity, Equity and Engagement Mission Statement
Diversity enlivens, improves and enriches the intellectual and social environment of an academic community and encompasses all aspects of humanity including racial identity, sex, religion, sexual orientation, socioeconomic status, ability, age and gender identity. We are committed to an ongoing process to increase the diversity of our community and to implement policies, programs and practices under which all members of our community feel welcomed, empowered, responsible and safe. Amidst our diversity we stand united in the pursuit of academic excellence and development of individual capabilities. Find out more about DA's commitment to diversity, equity and engagement here.
(Adopted by the Durham Academy Board of Trustees in 2004 and updated in 2008)
Our Employment Policy
Durham Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national or ethnic origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.