Law Firm is hiring: Legal Receptionist in Boca Raton

Job Title: Legal Receptionist
Location: Boca Raton, FL
Schedule: Monday through Friday, 9:00 AM - 5:30 PM (Overtime available)

About Us:
We are a high-volume, fast-paced personal injury law firm dedicated to providing exceptional service to our clients. This is not your ordinary law firm — we are looking for someone who thrives under pressure, loves making a valuable contribution, and can handle the demands of a dynamic legal environment.

Job Description:
The Legal Receptionist serves as the front line of our operations, handling a variety of essential tasks that keep the firm running smoothly. If you are organized, detail-oriented, reliable, and eager to grow within a thriving law firm, this is the role for you.

Responsibilities:

• Client Interaction:

  • Greet clients, attorneys, vendors, and other visitors with professionalism and courtesy.
  • Provide excellent customer service and address inquiries with efficiency.

• Call Management:

  • Operate as a switchboard operator to handle a high volume of incoming calls.
  • Route calls accurately and promptly to the appropriate individuals.

• Mail Processing:

  • Collect, open, scan, and upload incoming mail, including bills, medical records, and legal notices.
  • Ensure documents are properly attached to the correct case file and notify the assigned attorney or paralegal.

• Office Support:

  • Maintain a clean and organized reception area and conference rooms.
  • Set up and break down conference rooms for meetings, including ordering and cleaning up after lunches.

• Reliability & Professionalism:

  • Arrive on time and maintain consistent attendance.
  • Handle tasks with a dependable and proactive approach, ensuring smooth daily operations.

• Additional Duties:

  • Assist with various administrative tasks as assigned by the firm.

Qualifications:

• Skills & Attributes:

  • Reliability is a must — punctuality and dependability are critical.
  • Ability to multitask effectively in a fast-paced environment.
  • Excellent communication and organizational skills.
  • Strong attention to detail and accuracy.
  • Customer service-oriented with a professional demeanor.

• Preferred:

  • Bilingual (English/Spanish) candidates are highly preferred.
  • Experience in a legal or high-volume professional environment is a plus.

• Requirements:

  • Must be available Monday through Friday, 9:00 AM - 5:30 PM.
  • If this schedule does not work for you, please do not apply.

What We Offer:

• Opportunity to learn about personal injury law and work in a professional environment.
• Growth potential, with many receptionists moving on to other departments within the firm.
• Overtime opportunities.

If you are ready to be part of a dynamic team and make a meaningful impact, we encourage you to apply. This is an excellent entry-level opportunity for those looking to build a career in personal injury law.