Sr. Executive Assistant Job at Starkey Hearing Technologies in Eden Prairie

Starkey is hiring an Sr. Executive Assistant for our Global headquarters in Eden Prairie, MN. This Sr. Executive Assistant's main responsibility is to support individuals on our executive team. This position has high visibility to our various leadership teams and has a wide range responsibilities from administrative duties, project managing, and support-related tasks. As a Sr. Executive Assistant you will collaborate with other Starkey EA's and be able to work independently with little supervision following initial training. If you are an experienced Sr. Executive Assistant that is confident, polished, and is driven to get things done, this may be your next career move.

At Starkey, we are in the business of connecting people and changing lives. As a world leader in the manufacturing and delivering of advanced hearing solutions, we go to work each day to ensure every person on the planet has the opportunity to hear their very best. Founded in 1967, Starkey is known for its innovative design, development and distribution of comprehensive digital hearing systems.

Headquartered in Eden Prairie, Minnesota, Starkey has more than 5,000 employees globally, operates 29+ facilities and does business in more than 100 markets worldwide.

Here's a video about the people behind Starkey's groundbreaking innovation:
https://www.youtube.com/watch?v=GjhRQ7qzlI0

JOB RESPONSIBILITIES

• Provide administrative support to the Corporate Executive and Team.
  
  • Assist with all clerical support and miscellaneous administrative functions (e.g. incoming and outgoing mail, electronic correspondence, data-entry, etc.)
  • Answer phone calls and take messages when needed.
  • Coordinate Travel
  • Manage the Executive's calendar as needed.
  • Manage calendars and accounts such as WebEx, PTO, Conf. Call., etc. and help troubleshoot issues as requested.
  • Register miscellaneous department personnel for external seminars/conferences.
  • Communicate critical deadlines and due dates.
  • Assist with day-to-day activities as necessary.
  • Maintain a positive attitude and promote teamwork
  
  

• Provide support for internal and external meetings and events
  
  • Schedule meetings and document and distribute meeting agendas.
  • Ensure conference room equipment is working properly and that all relevant staff is trained on proper use.
  • Take meeting minutes and create visibility to action items.
  • Follow-up with meeting participants regarding action items when requested.
  
  
• Ensure department office equipment and supplies are maintained.
  • Maintain department office supply inventory and order additional supplies when necessary.
  • Maintain departmental equipment inventory.
  • Ensure that office equipment is working properly and provide training on equipment use as requested.
  
  
• Maintain key reports and documents for Executive and department.
  • Compile, maintain and distribute departmental reports.
  • Assist management with presentation slides and materials as requested.
  • Electronic Systems and Communication: Post news and events; post and archive documents; set up sites as requested; and modify sites as requested.
  
  
• Assist with personnel documents and activities.
  • Maintain departmental policies and procedures. Develop drafts of new policies as requested.
  • Track scheduling and documentation of annual reviews.
  • Maintain staff directory and manage distribution lists.
  • Coordinate contractor orientation activities (notify HR and IT, computer directories/accounts, office and supply set up).
  • Assist contractor orientation. Ensure a positive experience for all new hires within department.
  • Other duties/responsibilities as assigned
  
  

JOB REQUIREMENTS

Minimum Education, Certification and Experience Requirements

• Education
  • High school degree or equivalent required
  • 4-year college degree preferred
  • Some specialized secretarial or administrative coursework desirable
  
  
• Experience
  • 5 years of experience as an administrative assistant required.
  • Microsoft Word, Excel, PowerPoint and Visio required
  
  
  
  

Competencies, Skills & Abilities

• Typing 45 wpm required
• Excellent interpersonal skills required.
• Excellent organizational skills required.
• Proficiency in Microsoft Office programs (Word, Access, Excel, PPT)
• Must be well-organized, flexible and enjoy the administrative challenges of supporting a group of diverse people and programs.
• Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Expert level written and verbal communication skills
• Strong decision-making ability
• Attention to detail

Salary and Other Compensation:

The annual salary for this position is between $75,460-$95,208.75/ year. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements, include medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, short-term disability insurance, long-term disability insurance, employee assistance program, hearing aid benefits, PTO, 6 paid holidays annually, 2 floater days annually, 1 volunteer service day annually, paid paternity leave, and tuition reimbursement.

This position is eligible for a bonus based upon performance results. There is no guarantee of payout.

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