ELEMENTARY SCHOOL SECRETARY/BOOKKEEPER (MORRIS AVENUE) Job at Alabama Department

QUALIFICATIONS:

• Alabama public school experience preferred but not required.
• Associate or two-year degree in Accounting/Business or prior experience in Accounting/Business/Bookkeeping/Information Technology
• Strong accounting/bookkeeping background with experience and/or formal training in computerized accounting.
• Experience with Harris/NextGen Budgetary Accounting System preferred but not required.
• Ability to work effectively under minimal supervision
• Word processing skills required.
• Database and spreadsheet skills preferred but not required.
• Effective human relation skills.
• Professionalism, dedication and flexibility.
• Must have a clear background check with the ABI and FBI.

RESPONSIBILITIES:

• Exhibit a positive and helpful attitude toward students, staff, parents, and other visitors
• Maintain strict confidentiality on all school related matters
• Observe Alabama Local School Accounting Procedures
• Maintain a complete and systematic set of records for all financial transactions of the school
• Prepare and record daily cash receipts and deposits
• Issue requisitions/purchase orders, review and match invoices to purchase order and receiving documentation, review for proper account coding
• Issue checks for approved purchases in a timely manner
• Reconcile monthly bank statement to school general ledger and financial reports
• Assist school administrators in preparation of annual school budget, including amendments to the original budget
• Monitor budget to actual accounting results keeping school administrators informed of significant variances
• Ensure school accounts maintain positive account balances
• Prepare payroll and related reports as required
• Submit payroll, financial reports, budgets to the Board within established timelines
• Maintain inventory control records
• Assist with year-end closing as it related to local school accounting
• Perform secretarial duties as assigned by the principal
• Compose a variety of documents, such as letters, student records, reports, memos, etc.
• Good mathematical and office practice skills
• File correspondence and other records
• Answer telephone and give information to callers or route calls to the appropriate official
• Learn additional software, procedures, etc. as needed
• Maintain an orderly work environment
• In the absence of the principal, refer all disciplinary problems to the designated faculty member as directed by the principal
• Contact designated faculty member or superintendent's office in case of emergency (in absence of principal)
• Perform other duties as assigned by administration

PHYSICAL DEMANDS:

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

ANNUAL CALENDAR DAYS: 12 Months (235 Days, 7.5 Hrs.)

Salary Range: According to Opelika City Schools Salary Schedule (Salary based on employment for complete year).