Lendistry
Administrative Assistant
Lendistry, Tustin, CA, United States
A Day in the Life
The Administrative Assistant will provide general office operations management and support in the day-to-day operations of their assigned department. They should be proficient in Microsoft Office Suite, specifically Outlook, Excel, Word, and PowerPoint. The Administrative Assistant must have strong organizational and interpersonal skills and be a self-starter to work independently in an office environment. They should exercise good judgment and have the ability to handle multiple projects at the same time while maintaining tight deadlines. Some travel may be required.
Lendistry: Who We Are
We're proud to be the nation's largest minority-led, tech-savvy lender for small businesses and commercial real estate. As a certified Community Development Financial Institution (CDFI) and Community Development Entity (CDE), our mission is all about creating economic opportunities and fueling growth for small business owners and their communities. Join us as we pave the way with innovative financing and financial education!
What You'll Be Doing
Office Support Services:
COMPENSATION RANGE
The US base salary range for this full-time position is $25.00-$31.00 USD an hour.
Our salary ranges are determined by role, level, and location.
The range displayed on each job posting reflects the minimum and maximum base salary for new hires for the position across all US locations. Within the range, individual pay is determined by multiple factors like job-related skills, experience, and state of residence. Your recruiter can share more about the specific salary range during the interview process.
Please note that the compensation details listed in US role postings reflect the base salary only, and do not include any variable compensation elements.
PHYSICAL REQUIREMENTS
This is a stationary position that requires frequent sitting (approximately 95%), repetitive wrist motions, grasping, speaking, listening, close vision, and the ability to adjust focus. It also may require occasional standing, lifting, carrying of 20lbs or less, walking, kneeling, bending/stooping, twisting, pulling/pushing, and reaching above the shoulder. Employees in this position must be physically able to efficiently perform the essential functions of the position.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
The Administrative Assistant will provide general office operations management and support in the day-to-day operations of their assigned department. They should be proficient in Microsoft Office Suite, specifically Outlook, Excel, Word, and PowerPoint. The Administrative Assistant must have strong organizational and interpersonal skills and be a self-starter to work independently in an office environment. They should exercise good judgment and have the ability to handle multiple projects at the same time while maintaining tight deadlines. Some travel may be required.
Lendistry: Who We Are
We're proud to be the nation's largest minority-led, tech-savvy lender for small businesses and commercial real estate. As a certified Community Development Financial Institution (CDFI) and Community Development Entity (CDE), our mission is all about creating economic opportunities and fueling growth for small business owners and their communities. Join us as we pave the way with innovative financing and financial education!
What You'll Be Doing
Office Support Services:
- Responsible for day-to-day office management of one of Lendistry's offices.
- Provide world-class customer service to our TEAM and guests for all office and facility needs.
- Ensure all equipment is functional and maintained. Contact vendors as needed.
- Respond to TEAM requests received by email, Teams, telephone calls, or other communication promptly and courteously, with a customer service focus.
- Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner.
- Assist with records management to include onsite/offsite storage (Iron Mountain) facilitation and coordination of shred bin pick-up service.
- Participate in the wellness/life/safety functions by scheduling required events such as fire drills, floor wards, CPR/AED training.
- Maintain meeting room schedules, assist with meeting set-up/breakdown, which may include assistance with food/beverage set-up (where applicable) as well as clean up.
- Ensure contracted services provided by outside vendors (cleaning services, food services, etc.) and building services (janitorial, parking, badging, interior and exterior furnishings, etc.) are meeting contract standards.
- Maintain office environment, including managing inventory of office supplies, break room, coffee, tea and water supplies. Keep common office areas stocked with supplies and clean; this includes copy /supply/mail areas, pantries, conference rooms, meeting rooms, huddle rooms and all other ancillary meeting spaces.
- Assist management with administrative tasks such as scheduling, maintaining calendars and setting reminders for upcoming events.
- Designing and producing documents, reports, and presentations.
- Scheduling, collecting, and preparing information for meetings with staff and outside parties.
- Composing and preparing correspondences.
- Making travel arrangements.
- Completing expense and mileage reports.
- Track TEAM time, attendance, and ensure team members are present for their scheduled desk reservations in accordance with established guidelines.
- Understand the management of the IVR system (8x8) for line management (pull reports, reassign agents to another line).
- Ensure that the appropriate technology is leveraged to effectively execute all tasks.
- Serve as the primary point of contact on all matters pertaining to the department.
- Facilitate communication, helping to establish and maintain meeting cadence and team culture.
- Coordinate and administer department initiatives.
- Travel to other Lendistry offices, as required.
- Participate in special ad-hoc projects and perform other duties as assigned.
- Bachelor's degree preferred.
- 1+ years of administrative experience.
- Excellent organizational skills.
- Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
- Proficient knowledge in all areas of Microsoft Suite.
- Self-motivated with critical attention to detail, deadlines, and reporting.
- Good judgment is essential.
- Familiarity with using the internet for research tasks.
- Strong communication skills, both verbal and written.
- Ability to work overtime as necessary.
- Comprehensive Medical, Dental, and Vision Insurance
- Generous Paid Time Off
- Birthday Day Off
- Paid Company Holidays
- 401(k) Match
- FSA and HSA
- Paid Life Insurance
- Paid Disability Insurance
- Pet Insurance
- Employee Assistance Program (EAP)
- Professional Development Courses
- In Office Provided Snacks and Drinks
- Gym Facilities (LA & Tustin/CEC Offices)
- In Office Engagement Activities
COMPENSATION RANGE
The US base salary range for this full-time position is $25.00-$31.00 USD an hour.
Our salary ranges are determined by role, level, and location.
The range displayed on each job posting reflects the minimum and maximum base salary for new hires for the position across all US locations. Within the range, individual pay is determined by multiple factors like job-related skills, experience, and state of residence. Your recruiter can share more about the specific salary range during the interview process.
Please note that the compensation details listed in US role postings reflect the base salary only, and do not include any variable compensation elements.
PHYSICAL REQUIREMENTS
This is a stationary position that requires frequent sitting (approximately 95%), repetitive wrist motions, grasping, speaking, listening, close vision, and the ability to adjust focus. It also may require occasional standing, lifting, carrying of 20lbs or less, walking, kneeling, bending/stooping, twisting, pulling/pushing, and reaching above the shoulder. Employees in this position must be physically able to efficiently perform the essential functions of the position.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)