Executive Admin Assistant Job at LHH Recruitment Solutions in Richmond

Job Summary:
We are seeking a highly organized and professional Onsite Executive Administrative Assistant to support our administrative team in a fast-paced environment located in Richmond, VA. The ideal candidate will have exceptional organizational skills, strong communication abilities, and prior administrative experience. This role involves managing various administrative tasks, maintaining confidentiality, and ensuring seamless operations for the team.

Qualifications:

• Education:

  • Required: High school diploma or equivalent.

  • Preferred: Business school or college degree.

• Experience:

  • Required: Previous secretarial and/or administrative experience, or a suitable combination of training and experience.

  • Advanced Microsoft Office skills (Word, Excel, Outlook) are essential.

• Skills:

  • Exceptional organizational skills.

  • Professional demeanor and communication abilities.

  • Proficiency with scheduling tools, meeting management, and email correspondence.

Physical Requirements:

• Ability to sit, stand, and walk as required (approximately 60% sitting, 20% standing, 20% walking).

• Manual dexterity and the ability to handle multiple priorities under pressure.

Work Environment:

• Work is performed indoors in a comfortable environment with good ventilation.

• The role involves handling multiple priorities and making decisions under pressure.

Preferred Traits:

• Professionalism appropriate for hospital administration.

• Strong organizational skills, including experience with scheduling tools and calendar management.

• Previous administrative assistant experience.

Key Responsibilities:

• Answer and route telephone calls in a professional manner.

• Handle complaints courteously and professionally.

• Manage incoming mail, including opening and distributing it appropriately.

• Attend and record departmental or staff meetings as assigned.

• Draft and manage correspondence for the administrative team.

• Maintain and organize accurate filing systems.

• Schedule appointments and coordinate individual meetings.

• Complete tasks assigned by supervisors promptly.

• Communicate effectively with other administrative staff, department managers, physicians, and officers.

• Maintain strict confidentiality regarding administrative activities, patients, and employees.

• Assist in managing Medical Directorship contracts and Physician Service Agreements (PSA).

• Anticipate and initiate tasks to ensure smooth workflow without requiring direct supervision.

If you are a detail-oriented professional with a strong commitment to excellence, we encourage you to apply for this exciting opportunity!

Pay Details: $30.00 to $31.00 per hour

Search managed by: Bahirah Noble

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance