Accountant Assistant

Position Information Classification TitleTemporary Hourly Employment CategoryTemporary Is this an Hourly position?Yes Work Hours/Week0-40 Overtime Eligible?Yes Position LocationFort Collins, CO 80523 Does this position qualify for hybrid or remote work?No Description of Work Unit The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration. Search Contact Emailcvmbs-clinsci_hr@Mail.Colostate.edu Position Summary The purpose of this position is to perform technical accounting tasks for the unit. This includes procurement, error corrections, billings and accounts receivables. This role will also serve as back up credit card reallocator for all department Procurement Card (Pcard) transactions and preparing department travel documents. This position will direct report to the Department Assistant Manager, Business Operations. Position Minimum Qualifications Minimum 1 years of professional and/or technical financial accounting experience of similar nature. Preferred Qualifications Experience fostering collaboration across multiple parties at various hierarchical levels. Experience interpreting and ensuring compliance with regulatory policy. Financial working knowledge within an institution of higher education. Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. Demonstration of active, successful work in a leadership capacity within a professional business setting involving the simultaneous execution of multiple programs and initiatives. Demonstration of strong, effective oral and written communication skills. Advanced working knowledge of Microsoft Office suite including significant experience in Word, Outlook, Excel and Access. Posting Details Working TitleAccountant Assistant Posting Number202400807T DepartmentClinical Sciences Salary Range$20-22/hourly, salary commensurate with experience Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf) Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Close Date01/20/2025 Special Instructions to Applicants CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Diversity Statement Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes. Essential Job Duties Job Duty CategoryKuali Financial System Document Initiator Duty/Responsibility Prepare Kuali Financial System documents including but not limited to the following: Advance Deposit Adjustment/Accrual Voucher Budget Adjustment Cash Receipt Disbursement Voucher Distribution of Income and Expense General Error Correction Internal Billing Internal Order Pre-Encumbrance Transfer of Funds Work Order Authorizations Requisitions/ ShopCatalogs Account Maintenance Percentage Of Time75 Job Duty CategoryMisc Accounting Duties Duty/Responsibility Account Receivables management Processing accounting receivables and incoming payments in compliance with financial policies and procedures Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Verify discrepancies with Department Accounting Analyst(s) and Specialist(s). Facilitate payment of invoices due by sending bill reminders and contacting clients under advisement from Department Accounting Analyst(s) and Specialist(s). Generate financial statements and reports detailing accounts receivable status to Department Business Officer. Pcard/Travel Backup Pcard Determines correct account information (fund number, object code, transaction amount, cash breakdown, and notes or attachments) and submit document for workflow approvals. Travel Prepare travel documents (pre and post trip forms) for input into Kuali Travel Management System ( TEM ). Arrange payment of the travel with the appropriate purchasing mechanism such as Pcard for both employees and non-employees, Travel Card, Requisition/PO or Disbursement Voucher. Gather receipts for reimbursement. Review travel accounts and object codes to verify the travel was recorded correctly in the financial records. Use external methods to monitor the progress of the travel request from pre-trip to post-trip and final payment to traveler. Percentage Of Time25 References Minimum References Required3 Maximum References Required3 Documents Needed To Apply Required Documents Resume Cover Letter Optional Documents