Shepherd Homes Group is hiring: Executive Assistant in Alexandria

Shepherd Homes Group is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to both the Director of Operations and the Director of Marketing. This position is ideal for someone with strong organizational skills, excellent communication abilities, and a track record of multitasking in a fast-paced environment. The Executive Assistant will play a key role in ensuring the smooth and efficient operation of both departments, assisting with daily tasks, scheduling, correspondence, and project coordination.

$65,000 - $70,000 yearly

Key Responsibilities:

Executive Support:

• Provide administrative assistance to both the Director of Operations and the Director of Marketing.
• Manage and maintain calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and prioritize tasks and projects to meet deadlines.

Office Coordination:

• Serve as a point of contact for internal and external communications for both Directors.
• Assist with office management and day-to-day operations, including organizing meetings, events, and conferences.
• Handle phone calls, emails, and other communications on behalf of the Directors.

Project Assistance:

• Support project management tasks, ensuring timely completion of deliverables for both operations and marketing teams.
• Coordinate cross-departmental efforts and ensure that information flows smoothly between teams.
• Help with the preparation and execution of marketing campaigns, events, and operational initiatives.

Budget & Administrative Support:

• Assist with budget tracking and expense reporting for both departments.
• Help with the preparation and reconciliation of invoices, receipts, and other financial documents.
• Handle confidential and sensitive information with discretion.

Miscellaneous Support:

• Provide additional administrative support as needed, including preparing for meetings, taking meeting minutes, and conducting research.
• Assist with various ad-hoc tasks, depending on the evolving needs of the Directors.

Additional Information:

• This is a full-time, in-office position with the flexibility of working from home one day a week.
• While there are no formal benefits offered at this time, the position includes a competitive salary and yearly bonus opportunity.

• Minimum of 3 years of experience in an executive assistant or administrative role.
• Experience supporting senior-level executives, ideally in a real estate or marketing environment.
• Strong organizational skills with an ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

The Shepherd Homes Group is among the top 5 producing teams in the greater Washington, DC area and in the top 1% in the nation. What separates us from our competitors is that we are not in business simply for the next deal. We are in it to build the next relationship.

Our team was founded on the principles of a Shepherd. To us, it's someone who sacrifices everything to guide and protect those they care for. This is exactly what we set out to do for our clients. Our team consists of real estate agents who love the industry and wholeheartedly appreciate that buying and selling a home is often a major milestone and an important part of achieving the American dream. The team is transforming the way real estate is conducted and will lead the way in how teams will operate in the future.

We are built to help build each agent’s business so that each agent can make a bigger impact in helping families better their lives through real estate.