Shepherd Homes Group
Executive Assistant Job at Shepherd Homes Group in Alexandria
Shepherd Homes Group, Alexandria, VA, United States, 22350
Description
Shepherd Homes Group is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to both the Director of Operations and the Director of Marketing. This position is ideal for someone with strong organizational skills, excellent communication abilities, and a track record of multitasking in a fast-paced environment. The Executive Assistant will play a key role in ensuring the smooth and efficient operation of both departments, assisting with daily tasks, scheduling, correspondence, and project coordination.
Responsibilities
Key Responsibilities:
Executive Support:
• Provide administrative assistance to both the Director of Operations and the Director of Marketing.
• Manage and maintain calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and prioritize tasks and projects to meet deadlines.
Office Coordination:
• Serve as a point of contact for internal and external communications for both Directors.
• Assist with office management and day-to-day operations, including organizing meetings, events, and conferences.
• Handle phone calls, emails, and other communications on behalf of the Directors.
Project Assistance:
• Support project management tasks, ensuring timely completion of deliverables for both operations and marketing teams.
• Coordinate cross-departmental efforts and ensure that information flows smoothly between teams.
• Help with the preparation and execution of marketing campaigns, events, and operational initiatives.
Budget & Administrative Support:
• Assist with budget tracking and expense reporting for both departments.
• Help with the preparation and reconciliation of invoices, receipts, and other financial documents.
• Handle confidential and sensitive information with discretion.
Miscellaneous Support:
• Provide additional administrative support as needed, including preparing for meetings, taking meeting minutes, and conducting research.
• Assist with various ad-hoc tasks, depending on the evolving needs of the Directors.
Additional Information:
• This is a full-time, in-office position with the flexibility of working from home one day a week.
• While there are no formal benefits offered at this time, the position includes a competitive salary and yearly bonus opportunity.
Qualifications
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Experience supporting senior-level executives, ideally in a real estate or marketing environment.
• Strong organizational skills with an ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
Shepherd Homes Group is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative support to both the Director of Operations and the Director of Marketing. This position is ideal for someone with strong organizational skills, excellent communication abilities, and a track record of multitasking in a fast-paced environment. The Executive Assistant will play a key role in ensuring the smooth and efficient operation of both departments, assisting with daily tasks, scheduling, correspondence, and project coordination.
Responsibilities
Key Responsibilities:
Executive Support:
• Provide administrative assistance to both the Director of Operations and the Director of Marketing.
• Manage and maintain calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and prioritize tasks and projects to meet deadlines.
Office Coordination:
• Serve as a point of contact for internal and external communications for both Directors.
• Assist with office management and day-to-day operations, including organizing meetings, events, and conferences.
• Handle phone calls, emails, and other communications on behalf of the Directors.
Project Assistance:
• Support project management tasks, ensuring timely completion of deliverables for both operations and marketing teams.
• Coordinate cross-departmental efforts and ensure that information flows smoothly between teams.
• Help with the preparation and execution of marketing campaigns, events, and operational initiatives.
Budget & Administrative Support:
• Assist with budget tracking and expense reporting for both departments.
• Help with the preparation and reconciliation of invoices, receipts, and other financial documents.
• Handle confidential and sensitive information with discretion.
Miscellaneous Support:
• Provide additional administrative support as needed, including preparing for meetings, taking meeting minutes, and conducting research.
• Assist with various ad-hoc tasks, depending on the evolving needs of the Directors.
Additional Information:
• This is a full-time, in-office position with the flexibility of working from home one day a week.
• While there are no formal benefits offered at this time, the position includes a competitive salary and yearly bonus opportunity.
Qualifications
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Experience supporting senior-level executives, ideally in a real estate or marketing environment.
• Strong organizational skills with an ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving skills.