Administrative Assistant Job at Robert Half in Downey

We are offering a contract-to-permanent employment opportunity for a bilingual Spanish Administrative Assistant in Downey, California. Our industry is educational institutions where your workplace will be based at our local office.

Responsibilities:

• Facilitate customer service by responding to inquiries, managing inbound and outbound calls, and handling email correspondence.

• Maintain the detail-oriented appearance of the office, ensuring cleanliness and organization.

• Assist in preparing necessary materials for parent conferences, assessments, and tours.

• Manage student safety and well-being by adhering to established standards and procedures.

• Support Center Directors in administrative tasks including data entry and scheduling appointments.

• Assist teachers in preparing for instruction by gathering and preparing necessary tools and materials.

• Use Microsoft Office Suite, including Excel, PowerPoint, and Word, to perform various tasks.

• Communicate effectively with Spanish-speaking students and parents.

• Welcome and assist students, parents, and potential customers, maintaining high standards of customer service.

• Minimum of 2 years of experience in an administrative role
• Proficiency in answering inbound calls and handling inbound and outbound calls
• Strong customer service skills
• Experience with data entry tasks
• Ability to manage email correspondences effectively
• Proficient in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Demonstrated ability to schedule appointments efficiently
• Fluency in Spanish language
• Experience working in educational institutions is preferred