Receptionist/Administrative Coordinator Job at JMA Solutions in Washington

JMA Solutions, a dynamic, thriving management services firm with headquarters in Washington, D.C., is looking for a Receptionist/Administrative Coordinator to ensure the efficient operation of the offices. This position requires being onsite every day.

Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Performs data entry and filing.
• Retrieves information as requested from records, email, minutes, and other related documents.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules meetings and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Maintains the system for recording expenses and the use of petty cash.
• Reviews mail and distributes to appropriate parties.
• Maintains office calendars.
• Schedules conference rooms and ensures they are in a state of readiness for upcoming meetings, as directed.
• Remains on stand-by during meetings, as directed, to address any technical issue or malfunction with phone calls, computer, and virtual call platforms.
• Assists with invoicing.
• Sends monthly birthday cards to employees celebrating a birthday within that month.
• Makes authorized purchases with company credit card, including flowers, food and beverage orders, recognition plaques and awards, stamps, etc.
• Ensures receipts are provided to accounting.
• Deposits checks.
• Performs other clerical tasks, as required.

Job Requirements:

Requirements:

• High School Diploma or GED Equivalent.
• Bachelor’s or Associate’s Degree preferred.
• Minimum of two years of prior experience as a receptionist or administrative assistant.
• Proficient in Microsoft Office Suite or related software.
• Proficient in Basic Windows Navigation.
• Proficient in Virtual Meeting Platforms such as Zoom, Microsoft Teams, Google Meets, and Webex.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

COMPENSATION: $42,000-$52,000 depending on level of experience and education. JMA offers a full benefits package with vision, health, dental and life insurance as well as a 401k match.

JMA Solutions is an equal opportunity/affirmative action employer and does not discriminate against any applicant for employment on the basis of race, color, religion, sex, age, national origin, veteran status or physical impairment.

#J-18808-Ljbffr