ASAE is hiring: HR / Benefits Manager in Alexandria

The Human Resources/Benefits Manager is responsible for all administrative activities related to compensation and benefits, recruitment, professional development, and performance management. They work closely with the finance department on processing benefit and compensation changes, benefit billing, and ensuring compliance requirements are met as well as assist the Senior Vice President, Compliance, Diversity & HR with developing and implementing human resources and benefit initiatives.

Primary duties and responsibilities:

• Processing benefit enrollments, changes, and terminations on a regular basis and communicating changes to the Finance team
• Managing benefit billing and payments, reconciling benefit bills, and communicating with providers, brokers, and the Finance team as needed to resolve billing issues.
• Assisting in researching and resolving any employee issues with payroll as it relates to benefits and leave
• Working with providers and brokers to resolve issues related to benefit claims and eligibility
• Providing assistance with open enrollment including review of open enrollment materials, set up of meetings, answering employee questions, distributing materials, review of employee elections forms, and submitting forms and election information to providers and payroll
• Documenting and maintaining administrative procedures for assigned benefits processes
• Accurate and timely processing of deductions such as levies and garnishments, salary changes, and tax changes and submitting to the Finance team for remittance
• Analyzing and researching benefit packages/vendors as well as generating benefit and payroll reports as needed
• Assisting with the implementation of new benefits programs, including drafting forms, policies, and processes
• Assisting with the recruiting process by revising job descriptions, posting positions, revising interview questions, and scheduling interviews as needed
• Background check report management, including request initiation and processing
• Processing new hire paperwork, compiling employee files, completing I-9’s and processing I-9 forms through E-Verify
• Responding to requests for references, employment verifications, etc.
• Overseeing the maintenance of employee files, the HR filing system, implementing and updating the HRIS, and ensuring employee files are up-to-date
• Coordinating and processing years of service awards and gifts
• Assisting with maintaining the learning management system, including compiling reports, tracking training, collecting acknowledgements for required trainings, and assigning training
• Ensuring compliance with applicable government regulations including posting of notices and completing reports in a timely manner
• Assisting in the performance review process by updating forms, collecting reviews, tracking the collection of reviews, and filing the same
• Maintaining confidentiality at all times of employee information, and program/policy development as necessary
• Serving as the main HR point of contact when the Senior Vice President, Compliance, Diversity & HR is unavailable
• Performing other duties as assigned

Education, prior work experience, and specialized skills and knowledge:

• Bachelor’s degree required
• Solid interpersonal and analytical skills
• Proficiency with basic Microsoft Office applications
• Minimum 3-5 years of human resources experience
• General knowledge of various employment laws and practices
• Ability to follow pre-established guidelines to perform a variety of functions
• Strong organizational skills
• Ability to communicate effectively and professionally with employees and others
• Excellent problem solving and data entry skills
• Strong attention to detail
• Ability to work independently
• Proven strength in handling confidential information

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