Part-Time Assistant Job at Emigrant Bank in New York

Position: Part-Time Assistant

Reports To: CHRO

Employment Status: Full-Time, Exempt

Office Location: On-Site Corporate Office, NY

Job Summary

We are looking for an experienced Part-Time Assistant to provide office, administrative, and personal assistance to the Human Resources Department and Board Member.

Essential Responsibilities and Duties:

• Answer all incoming calls to the HR line and disseminate information as required and record messages or dispatch to appropriate areas of the organization when necessary.
• Schedule meetings on various topics and attendees as directed. Send agendas, reminders, and follow up if needed.
• Scan, file, and copy documents as directed. Approximately 4-6 hours a day when in the office.
• Process benefit claims for the Board Member.
• Type up Board meeting notes as required.
• Audit, process, and submit benefit claims to insurance carriers.
• Submit all claims with proper documentation for reimbursement.
• Assist with secretarial duties.
• Act as Personal Assistant to the Board Member as needed.
• Coordinate remittance of payments for health-related billing.
• Attend HR meetings as needed.
• Receive, organize, and redistribute incoming mail and deliveries on scheduled office days.
• Greet and assist visitors on days in the office.
• Order supplies and interoffice maintenance including the CHRO’s office.
• Update organizational charts as directed.
• Assist in assembling physical employee files.

Requirements/Qualifications:

• Bachelor’s degree from a four-year college or university and experience supporting executives.
• Writing and proofing skills are required.
• Demonstrate the ability to multi-task, meet deadlines, and work well under pressure.
• Must be well-organized with superior attention to detail.
• Requires a high degree of initiative and professionalism.
• Demonstrate a strong work ethic, reliability, and the ability to work well with minimal supervision.
• Must be comfortable interacting with staff at all levels.
• Must be able to quickly adapt to changing priorities.
• Experience with Microsoft Office; Word, Excel, and PowerPoint.