PART TIME RESEARCH COORDINATOR Job at University of Washington in Seattle

Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

The Department of Neurological Surgery has an outstanding opportunity for a part-time (0.5-0.75 FTE) Research Coordinator (RC) who will work on the Indian Health Services Dementia Training and Education Resource (IDTER) project training grant. This position will be responsible for supporting the startup, implementation, and overall operations for the training implementation within Indian Health Services (IHS).

This position requires the ability to work independently and as a collaborative team member. The successful applicant will have a primary role on a clinical training project, including startup, training content and material design, budget, and negotiation.

DUTIES AND RESPONSIBILITIES

Training Project Startup:

1. Partner with investigators, research teams, and IHS clinics from across the country on the national training start-up.
2. Support the design and implementation of clinical training.
3. Ensure that projects are executed successfully and completed within needed timeframes to meet research objectives.
4. Serve as the point-person for tracking tasks and documents between UW and the IHS, and provide reports to faculty leadership on a weekly basis.
5. Assist in complex IRB submittals.
6. Oversee and facilitate regulatory, budgetary, contractual, and all other aspects of training protocols, ensuring compliance with applicable federal regulations, institutional policies, and the principles of Good Clinical Practice (GCP).
7. Obtain and submit budget/billing information, initiate CTAs, develop billing grids, and communicate with clinical sites.
8. Identify potential challenges and suggest appropriate courses of action in a timely manner.

Research Operations Support:

1. Assist in the design and rollout of the training modules.
2. Coordinate multiple protocol-specific training curriculum efforts across clinical sites.
3. Maintain clear communication with the investigator and associated staff.
4. Reconcile and review financial issues with department staff.
5. Work closely with departmental staff and central offices to ensure financial stability and confidentiality of the data for the projects.

Project Management:

1. Assist in developing protocols for training grants to meet successful milestones and adhere to monthly and annual timelines.
2. Work with training team and directors to develop standard protocols for IRB documentation, status report submissions, invoicing, and billing.
3. Identify and troubleshoot situations throughout the training rollout and implementation for successful outcomes.

Other duties as assigned

MINIMUM REQUIREMENTS

1. Bachelor's Degree in Public Health, Social Work, Health Sciences, or related.
2. Minimum of 3 years’ experience in human subjects research.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

1. Demonstrated experience as a research coordinator for both investigator-initiated human subjects research projects and industry-sponsored clinical trials.
2. Excellent written and verbal communication, including patient interactions, consulting, and customer service skills.
3. Proficiency with standard MS Office software and database management, event planning, and scheduling.
4. Ability to adapt and respond appropriately to competing priorities.
5. Highly self-motivated with the ability to take initiative to improve existing processes.
6. Familiarity with NIH and federally funded research or training grants.
7. Experience working in a clinical setting or for research-related care.
8. Skilled in conference planning and online meeting management.

DESIRED QUALIFICATIONS

1. Management experience.
2. Experience with large scale or multi-site research studies.
3. Previous startup, regulatory, and billing experience.
4. Experience working with American Indian or Alaska Native populations.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives, and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.