Bighornlaw is hiring: Office Administrative Assistant in Laguna Beach

Posted 13 days ago

Description

We’re hiring an in-office, motivated and highly organized Administrative Assistant to join our growing team. This role is pivotal in ensuring our office operations run smoothly and efficiently. Key responsibilities include providing general administrative support to the team, maintaining office systems and processes, managing and updating records and databases with high attention to detail, assisting with event planning and coordination for team and client gatherings, supporting team members with various projects and tasks, onboarding new sales agents, and maintaining a welcoming and professional office environment. The ideal candidate is exceptionally organized with strong attention to detail and follow-through, efficient and proactive with a knack for streamlining processes and multitasking, a strong communicator who thrives in a collaborative environment, and service-oriented with a genuine desire to support and assist others. While experience or interest in real estate is a plus, it is not required. We’re looking for someone who brings energy, dedication, and a solution-oriented mindset to the team. If this sounds like you, we encourage you to apply today!

Responsibilities

1. Achieve company objectives and regularly compile a progress report to present to the team
2. Notify transaction participants when a deadline is approaching
3. Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
4. Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
5. Keep track of all transaction documents in the client database and complete the necessary paperwork

Qualifications

1. Minimum of 3 years of experience as an Office Manager, Administrative Assistant, or similar role
2. Exceptional attention to detail
3. Problem-solving mindset with a proactive approach
4. Excellent written and verbal communication skills
5. Highly organized and efficient
6. Collaborative team player
7. Customer-focused with a service-oriented attitude
8. Must live within 30 minutes of Laguna Beach
9. Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
10. Prior experience in the real estate industry or as an office manager

Compensation: $25 - $28 hourly

At Ballesteros Real Estate Group | Coldwell Banker, we are a leading force in the real estate industry, driven by a passion for innovation and excellence. With a strong commitment to integrity, customer satisfaction, and community-focused development, we have built a reputation for delivering exceptional services that shape the future of real estate.

Our team is the cornerstone of our success, and we pride ourselves on fostering a collaborative, inclusive, and supportive workplace where everyone can thrive. If you're eager to be part of a dynamic luxury real estate team that values integrity, diversity, and the power of teamwork, we want to hear from you.

Join us, and help us build the future of real estate—together.

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