Administrative Assistant - Medical Office Job at Quadrant, Inc. in Rockville

Administrative Assistant - Medical Office

Location: Rockville, Maryland
Pay From: $21 per hour

MUST:

1. Experienced Administrative Assistant
2. Must have 3 plus years of experience as an Administrative Assistant
3. Must have experience within finance and/or accounting
4. Must have strong experience working with Microsoft Office Suite
5. Must have experience tracking company expenses
6. Must have experience sending out and reviewing invoices

DUTIES:

Administrative Assistant will be responsible for, but not limited to the following:

1. Accurately prepare a variety of financial reports and analysis
2. Meticulously prepare account reconciliations and identify errors
3. Maintain ledgers for fixed assets and a variety of other ledgers
4. Send bills to various entities, track payments and ensure payments are according to contracted rates
5. Track and maintain required documentation for Human Resources
6. Ordering supplies including following up with office locations to ensure timely delivery and verifying bills prior to submission to A/P for payment
7. Check on arrival of and logging in packing slips
8. Ordering furniture and equipment etc. for offices
9. Assisting with scheduling the office set up of phone, gas, electric, shredding companies, etc. for new locations
10. Scheduling shredding companies for all locations and confirming pick-ups with invoices
11. Monitor Services and Deliveries
12. Filing Paid bills, participant payments to Research patients
13. Postage Meter maintenance and updates; certified mail as needed
14. Answering phones
15. Handle incoming and outgoing mail
16. Ensuring insurance company payments and patient responsibility payments are sent to the lockbox and all other payments are reviewed
17. Sorting and delivering mail internally
18. Verifying incoming bills and distribute to where they need to go
19. Assist with HR disclosures such as COBRA statements, 401k updates, I-9 Forms etc.
20. Assist with handling new hire packets
21. Update spreadsheets as needed
22. Maintain employee directory for employees and doctors
23. Organize catering, coffee etc. for meetings
24. Maintain kitchen/break room
25. Annual duties new filing folders; Annual reports with doctors, Annual registrations for locations etc.

Performs other duties as required.

*Quadrant, Inc. is an equal opportunity and affirmative action employer. Quadrant is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.

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