Executive Assistant & Office Manager Job at Backcountrycorp in Park City

Park City Office, Park City, Utah, United States of America

Job Description

Posted Friday, November 1, 2024 at 9:00 AM

POSITION TITLE: Executive Assistant & Office Manager REPORTS TO: Chief Executive Officer LOCATION: Hybrid - Backcountry Headquarters Office, Park City, UT SALARY: $50,000-$60,000

Backcountry.com is seeking a highly organized and motivated Executive Assistant to provide high-level administrative support to the CEO and executive team within our fast-paced outdoor retail e-commerce environment. The ideal candidate will excel at multitasking, possess strong communication skills, and thrive in a dynamic setting.

In this role, you will be responsible for managing calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. Additionally, you will assist with a variety of administrative tasks, playing a key role in ensuring smooth daily operations and providing strategic support to our executives.

What you get to do every day:

• Calendar Management: Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Travel Coordination: Organize and manage travel, including booking flights, accommodations, and transportation.
• Administrative Support: Provide comprehensive support, including drafting correspondence, preparing reports, and organizing documents.
• Communication Management: Serve as the primary point of contact for executives by screening and prioritizing calls, emails, and inquiries.
• Meeting and Event Coordination: Arrange meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
• Expense and Process Management: Track, reconcile expenses, prepare expense reports, and identify opportunities for process improvements.
• Project Assistance: Assist with special projects, research, and presentation preparation.
• HR Team Support: Assist with perks management and event planning.
• Office Management: Maintain appropriate office supply inventory and greet all visitors.
• Mail and Badge Administration: Receipt and distribution of all incoming mail and coordinate with facilities for id badges.
• Repairs and Maintenance Coordination: Develop and manage a maintenance request form to streamline submissions.
• Relationship Management: Cultivate positive relationships with internal and external stakeholders.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.

What you bring to the role:

• Proven experience as an executive assistant or similar administrative role; preferably supporting C-suite executives.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills, with a professional and courteous demeanor.
• Ability to handle multiple tasks and prioritize work effectively.
• Strong attention to detail and accuracy in all work.
• Ability to maintain confidentiality and exercise sound judgment and discretion.
• Adaptability and flexibility to accommodate shifting priorities and deadlines.
• Positive attitude, proactive approach, and willingness to take initiative.
• Passion for the outdoor industry is a plus.
• Proficient in Microsoft Office Suite and other relevant computer software programs.

This is a hybrid role with 3 days a week in our Park City, Utah office.

What our interview process looks like:

• Step 1: Match most of the requirements and qualifications for the position? A recruiter will reach out to you via email to schedule some time to learn more about our company.
• Step 2: Our assessments (if applicable to the role) measure your analytical and business acumen.
• Step 3: Virtual or in-person interviews depending on your location.
• Step 4: Offer! If qualified for the position, your recruiter will connect with you via phone to present a verbal offer.

ABOUT BACKCOUNTRY:

Our mission is to connect people to their passions. We provide the biggest and best assortment of premium outdoor products, a superior shopping experience, and community-centered content.

We take this concept seriously, both personally and professionally, which translates to careers with growth potential and the ability to take ownership and make an impact daily. Perks such as an excellent gear discount, summer barbecues, and a pet-friendly office make for a fun work environment. Benefits include medical, dental, vision, and disability & life insurance, paid parental leave, 401(k) matching, and Flexible Spending Accounts.

PLEASE NOTE: If you do apply, please add notify@dayforce.com to your address book.

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