Executive Assistant (Office of CEO) Job at Gamma Technologies, LLC in Westmont

Gamma Technologies, LLC (GT) is looking for an Executive Assistant with a solid work ethic, excellent judgment, and a desire to build a long-term career with us.

Position Summary

The Executive Assistant will report to the CEO and support GT’s Executive Leadership Team. The ideal candidate will have a well-rounded background and prior experience in the C-Suite. We are looking for a strategic thinker who thrives in a fast-paced environment. If you enjoy people and love the idea of a multi-faceted job with challenging responsibilities, this could be the right fit for you.

Job Responsibilities

1. Assist the CEO and executive team with their administrative needs in a timely, accurate, and efficient manner. This includes managing the executive team’s calendar, scheduling, and setting up business meetings, arranging travel, and creating itineraries.
2. Prepare and review reports, memos, letters, and other documents while ensuring consistency with organizational policies.
3. Assist the CEO’s office with calendar management, processing invoices, and reconciling travel and expense reports.
4. Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage travel and conference space needs for Board meetings.
5. Prior to Board meetings, prepare and disseminate the agenda, materials for each Board committee, presentations, and briefings. Record and prepare official minutes during Board meetings.
6. Coordinate all corporate events, both internal and external (finding venues, budgeting, finding vendors, creating schedules, etc.).

Education, Experience, and Skills

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

1. An undergraduate degree is preferred.
2. 5-7+ years of experience servicing C-level executives as an executive assistant and/or office manager.
3. Excellent time management abilities and the capacity to prioritize various requirements.
4. Proven capacity for maintaining discretion when handling sensitive material and responsiveness to internal and external stakeholders.
5. Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities and anticipates needs is also required.
6. Highly productive team player with the ability to work independently.
7. Excellent verbal and written skills, outstanding computer skills (Outlook, Word, Excel, and PowerPoint).

Other Requirements and Notes:

1. All candidates must be eligible to work in the US for any employer; no third parties, please.
2. Gamma Technologies promotes diversity of thought, culture, and background, and is proud to be an Equal Opportunity Employer.

GT, a leading multi-physics CAE simulation software provider, develops integrated solutions that guide and accelerate the engineering transformation of today’s products in the transportation, power generation, and industrial equipment industries.

At GT, we are committed to using technology to make a global impact by helping the industry deliver products for a cleaner, sustainable environment!