Administrative Support Assistant II Job at Opt For Healthy Living in San Diego

Apply now Job no: 542760
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Summary

Are you passionate about supporting a dynamic academic environment? As an Administrative Support Assistant II, you’ll play a crucial role in ensuring the smooth operation of our department and enhancing the experience of faculty and students alike.

Key Responsibilities:

• Manage Communications: Handle telephone calls, emails, and visitor inquiries, providing accurate information and direction.
• Support Faculty and Staff: Assist with faculty office hours, key issuance, and mail distribution. Coordinate faculty travel claims and procurement card purchases.
• Facilitate Events and Programs: Organize departmental events, manage room bookings, and support safety and telephone programs.
• Maintain Records: Track expenses, process requisitions, and ensure compliance with university guidelines.

Why Join Us?

• Collaborative Team: Work with supportive faculty and staff in a student-focused environment.
• Professional Development: Build administrative skills in a dynamic academic setting.
• Impactful Role: Support students, faculty, and key initiatives at a leading business college.
• Inclusive Culture: Join a workplace that values diversity and accountability.

Join us in creating an inclusive academic environment where all students can thrive. Apply today to become an Administrative Support Assistant II and make a lasting impact on our students’ educational journeys!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Key Qualifications

• Excellent oral communication and telephone skills
• Familiarity with effective office practices/procedures.
• Strong typing skills and clear understanding of business communication formats.
• Experience with the operation of computers with experience in various software such as word processing, spreadsheets, databases, and Microsoft Office Suite.
• Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Experience working in an academic setting is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,680 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.

CSU Classification Salary Range: $3,680 - $5,417 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 7, 2024. To receive full consideration, apply by October 6, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu.