Aston Carter
Executive Assistant II
Aston Carter, Culver City, California, United States, 90232
Job Title: Executive Assistant IIJob Description
We are seeking an Executive Assistant to provide day-to-day administrative support to the Head of Alternative. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work well within a team in an environment of constantly changing priorities. Experience at a network production company, agency, or management company is preferred. The candidate must be vocal, passionate, and driven.
Responsibilities
Support management of inboxes, calendars, mail, department trackers, incoming pitches, meeting agendas, and contacts.
Handle daily administrative tasks including scheduling, filing, photocopying, scanning, answering calls, detailing messages, ordering office supplies, and managing talent/executive gifts.
Attend meetings and take detailed notes. Distribute notes, follow up materials, and action items.
Handle highly confidential materials and information in a discrete manner.
Interface with other departments including marketing, business affairs, legal, PR, research, creative, and production.
Manage corporate purchasing, expense report processing via Concur.
Create and maintain detailed travel itineraries.
Support and collaborate with creative executives.
Provide research support in the development of new projects.
Handle special projects as needed.
Give creative input and feedback on ideas, TV shows, and books.
Aspire to be an executive or producer in reality TV.
Essential Skills
Executive support experience
Entertainment industry experience
Calendaring
Travel coordination
Expense management
BA/BS degree preferred
Minimum 2 years of prior experience as an Administrative Assistant in the entertainment industry, unscripted preferred
Passion for pop culture and staying up to date on industry trends
Ability to acclimate quickly to a fast-paced environment
Creative thinking and willingness to collaborate
Effective listening and communication skills
Excellent time management, organization, and interpersonal skills
Attention to detail and accuracy
Proficiency in Outlook, Word, Keynote, PowerPoint, and Excel
Initiative and proactiveness in all matters
Additional Skills & Qualifications
BA/BS degree preferred
Minimum 2 years of prior experience as an Administrative Assistant in the entertainment industry, unscripted preferred
Willingness to work in-office five days a week
Work Environment
The position requires working in-office five days a week. The successful candidate will work in a fast-paced environment, interfacing with multiple departments including marketing, business affairs, legal, PR, research, creative, and production. Proficiency in various software applications like Outlook, Word, Keynote, PowerPoint, and Excel is essential. The role demands a high level of discretion, attention to detail, and the ability to handle confidential information.
Pay and Benefits
The pay range for this position is $28.00 - $30.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Culver City,CA.
Application Deadline
This position will be accepting applications until Jan 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
We are seeking an Executive Assistant to provide day-to-day administrative support to the Head of Alternative. The successful candidate must have experience handling a wide range of administrative and executive support related tasks and be able to work well within a team in an environment of constantly changing priorities. Experience at a network production company, agency, or management company is preferred. The candidate must be vocal, passionate, and driven.
Responsibilities
Support management of inboxes, calendars, mail, department trackers, incoming pitches, meeting agendas, and contacts.
Handle daily administrative tasks including scheduling, filing, photocopying, scanning, answering calls, detailing messages, ordering office supplies, and managing talent/executive gifts.
Attend meetings and take detailed notes. Distribute notes, follow up materials, and action items.
Handle highly confidential materials and information in a discrete manner.
Interface with other departments including marketing, business affairs, legal, PR, research, creative, and production.
Manage corporate purchasing, expense report processing via Concur.
Create and maintain detailed travel itineraries.
Support and collaborate with creative executives.
Provide research support in the development of new projects.
Handle special projects as needed.
Give creative input and feedback on ideas, TV shows, and books.
Aspire to be an executive or producer in reality TV.
Essential Skills
Executive support experience
Entertainment industry experience
Calendaring
Travel coordination
Expense management
BA/BS degree preferred
Minimum 2 years of prior experience as an Administrative Assistant in the entertainment industry, unscripted preferred
Passion for pop culture and staying up to date on industry trends
Ability to acclimate quickly to a fast-paced environment
Creative thinking and willingness to collaborate
Effective listening and communication skills
Excellent time management, organization, and interpersonal skills
Attention to detail and accuracy
Proficiency in Outlook, Word, Keynote, PowerPoint, and Excel
Initiative and proactiveness in all matters
Additional Skills & Qualifications
BA/BS degree preferred
Minimum 2 years of prior experience as an Administrative Assistant in the entertainment industry, unscripted preferred
Willingness to work in-office five days a week
Work Environment
The position requires working in-office five days a week. The successful candidate will work in a fast-paced environment, interfacing with multiple departments including marketing, business affairs, legal, PR, research, creative, and production. Proficiency in various software applications like Outlook, Word, Keynote, PowerPoint, and Excel is essential. The role demands a high level of discretion, attention to detail, and the ability to handle confidential information.
Pay and Benefits
The pay range for this position is $28.00 - $30.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Culver City,CA.
Application Deadline
This position will be accepting applications until Jan 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.