Administrative Assistant I

Position Type: Secretarial/Clerical/School Administrative Assistant Date Posted: 1/6/2025 Location: Poston Butte High School Date Available: When Filled Closing Date: 01/20/2025 Additional Information: Show/Hide Job Title: Administrative Assistant I Department: Reports To: Administrator FLSA Status: Non-Exempt Prepared By: Human Resources Approved By: Governing Board Approved Date: Educational Equity Statement: In FUSD, educational equity means putting kids first by providing the resources necessary to attain success. We are committed to educational equity by removing barriers, being inclusive, valuing diversity, and empowering the community. Position Purpose Under the direct supervision of the assistant principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Essential Functions Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assist visitors to the office, including students, parents, substitute teachers, and others. Answer telephone calls, and provide information and assistance to callers. Distribute incoming mail appropriately; send outgoing mail. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Register new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals). Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to the supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. Physical and Mental Demands, Work Hazards Works in standard office and school building environments Terms of Employment Salary placement on Grade C of the Governing Board approved salary schedule. Hours per day as determined by the specific assignment. Benefits as assigned for this position. Clearances Criminal Justice/Fingerprint Clearance. Measles/Mumps/Rubella Immunity/Vaccination. Valid I-9 form. Notice of Non-Discrimination: The Florence Unified School District steadfastly upholds the commitment to educational equity, which means putting kids first by providing the resources necessary to attain success. We are resolute in our dedication to educational equity, which involves removing barriers, fostering inclusivity, valuing diversity, and empowering the community. The Florence Unified School District does not discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to or treatment or employment in its policies, procedures or practices, in compliance with Title VI, Title VII, Title IX, Section 504 and the Americans with Disabilities Act. The lack of English language skills shall not be a barrier to admission or participation in the district's activities and programs. The Florence Unified School District also does not discriminate in its hiring or employment practices. This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator(s): the District Title IX Coordinator, and/or the District 504 Coordinator, both of which can be located on our web page www.fusdaz.com or in person at 1000 South Main Street, Florence, Arizona. Or by phone at (520) 866-3500.