Children's Institute
Executive Assistant
Children's Institute, Los Angeles, California, United States, 90079
The HR Administrative Coordinator provides executive administrative level support to the Human Resources department. The position works closely with the CHRO and is responsible for the department's communications, scheduling, and execution of strategic priorities.
DUTIES
SUMMARY
The HR Administrative Coordinator provides executive administrative level support to the Human Resources department. The position works closely with the CHRO and is responsible for the department's communications, scheduling, and execution of strategic priorities.
ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs a broad variety of administrative tasks for the CHRO and HR Leadership team, including: managing an extremely active calendar of appointments; completing expense reports and invoices; composing and preparing correspondence; arranging complex and detailed travel, itineraries, and agendas; taking clear and concise minutes; compiling documents for meetings, and facilitating follow ups. Responsible for internal communications from the Human Resources department including, but not limited to, defining templates, sending e-newsletters, preparing slide decks for HR Townhall meetings, liaising with marketing to align to brand standards, and leading knowledge management and social media strategies for HR-related content. Creates and edits presentations, documents and reports for HR leadership as required. Plans and prepares materials for team meetings including analysis and synthesis of relevant data. Plans and prepares for HR-related events such as offsites and department or cross-functional workshops; responsible for collecting, organizing and synthesizing outputs from those discussions and facilitating follow ups, as needed. Manages HR Leadership Team calendar, plans, and action items. Develops and maintains relationships with key agency contacts, both internal and external. ADDITIONAL DUTIES
Other duties and special projects as assigned. SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities. QUALIFICATIONS
EDUCATION & EXPERIENCE
Bachelor's degree in related field, preferred. 5+ years of administrative experience, with at least 2 years executive assistant experience or equivalent combination of education and experience. Communications experience strongly preferred. Project management experience highly desired. OTHER QUALIFICATIONS
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly and timely with excellent attention to detail. Effective interpersonal skills and the ability to build relationships with agency stakeholders Demonstrated proactive approaches to problem-solving with strong decision-making capability. Ability to work on assignments independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward-thinking and proactive contributor, who actively seeks opportunities and proposes solutions. Experience with facilitating meetings. Familiarity working with organizational budgets. Valid driver's license and state-required auto insurance. This is a hybrid role which requires travel to CII sites about 20% of the time (about once per week) Maintains patient privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities. Sensitivity to service population's cultural and socioeconomic characteristics. Excellent verbal and written communication skills, including the ability to draft correspondences with and other communications quickly with minimum direction. Free from alcohol and drug abuse. Understands CII's basic philosophy and participates fully in carrying out its mission. CERTIFICATES, LICENSES, REGISTRATIONS
None required. COMPUTER SKILLS
Advanced knowledge of Microsoft Office 365 (i.e., Word, PowerPoint, Excel, Teams, etc.) VISION REQUIREMENTS
No special vision requirements. NOISE LEVEL
Moderate noise REQUIRED TRAINING
New Hire Orientation AB-1343: Sexual Harassment Prevention Training Mandated Reporter COMPENSATION: $73,601.00 USD - $85,469.00 USD
In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.
BENEFITS:
Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents 403b Retirement Plan with employer contribution for eligible employees Up to $4,500 in tuition reimbursement per calendar year Eligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA) Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activities CONTINGENCIES:
Influenza immunization or declination COVID-19, MMR and Tdap immunizations Education verification Reference check Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screening Tuberculosis screening
DUTIES
SUMMARY
The HR Administrative Coordinator provides executive administrative level support to the Human Resources department. The position works closely with the CHRO and is responsible for the department's communications, scheduling, and execution of strategic priorities.
ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs a broad variety of administrative tasks for the CHRO and HR Leadership team, including: managing an extremely active calendar of appointments; completing expense reports and invoices; composing and preparing correspondence; arranging complex and detailed travel, itineraries, and agendas; taking clear and concise minutes; compiling documents for meetings, and facilitating follow ups. Responsible for internal communications from the Human Resources department including, but not limited to, defining templates, sending e-newsletters, preparing slide decks for HR Townhall meetings, liaising with marketing to align to brand standards, and leading knowledge management and social media strategies for HR-related content. Creates and edits presentations, documents and reports for HR leadership as required. Plans and prepares materials for team meetings including analysis and synthesis of relevant data. Plans and prepares for HR-related events such as offsites and department or cross-functional workshops; responsible for collecting, organizing and synthesizing outputs from those discussions and facilitating follow ups, as needed. Manages HR Leadership Team calendar, plans, and action items. Develops and maintains relationships with key agency contacts, both internal and external. ADDITIONAL DUTIES
Other duties and special projects as assigned. SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities. QUALIFICATIONS
EDUCATION & EXPERIENCE
Bachelor's degree in related field, preferred. 5+ years of administrative experience, with at least 2 years executive assistant experience or equivalent combination of education and experience. Communications experience strongly preferred. Project management experience highly desired. OTHER QUALIFICATIONS
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly and timely with excellent attention to detail. Effective interpersonal skills and the ability to build relationships with agency stakeholders Demonstrated proactive approaches to problem-solving with strong decision-making capability. Ability to work on assignments independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward-thinking and proactive contributor, who actively seeks opportunities and proposes solutions. Experience with facilitating meetings. Familiarity working with organizational budgets. Valid driver's license and state-required auto insurance. This is a hybrid role which requires travel to CII sites about 20% of the time (about once per week) Maintains patient privacy, including protecting the confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities. Sensitivity to service population's cultural and socioeconomic characteristics. Excellent verbal and written communication skills, including the ability to draft correspondences with and other communications quickly with minimum direction. Free from alcohol and drug abuse. Understands CII's basic philosophy and participates fully in carrying out its mission. CERTIFICATES, LICENSES, REGISTRATIONS
None required. COMPUTER SKILLS
Advanced knowledge of Microsoft Office 365 (i.e., Word, PowerPoint, Excel, Teams, etc.) VISION REQUIREMENTS
No special vision requirements. NOISE LEVEL
Moderate noise REQUIRED TRAINING
New Hire Orientation AB-1343: Sexual Harassment Prevention Training Mandated Reporter COMPENSATION: $73,601.00 USD - $85,469.00 USD
In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position.
BENEFITS:
Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents 403b Retirement Plan with employer contribution for eligible employees Up to $4,500 in tuition reimbursement per calendar year Eligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA) Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activities CONTINGENCIES:
Influenza immunization or declination COVID-19, MMR and Tdap immunizations Education verification Reference check Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screening Tuberculosis screening