Receptionist Job at Robert Half in Salem

We are offering a long term contract employment opportunity for a Receptionist in Salem, Massachusetts. This role primarily involves managing the front desk operations of a busy office environment.

This is a part time position. Tuesday - Thursday 9am - 2pm

Responsibilities:

• Greet and direct visitors, ensuring they feel welcome and comfortable.

• Handle all incoming and outgoing communications, including phone calls and emails.

• Efficiently manage appointments, including scheduling, rescheduling, and confirming as necessary.

• Ensure all data entries are accurate and up-to-date in the system.

• Distribute necessary paperwork to appropriate parties.

• Maintain an organized filing system for easy access to information.

• Use Microsoft Excel, Outlook, and Word for various administrative tasks.

• Provide exemplary customer service, resolving customer inquiries promptly and professionally.

• Utilize a multi-line phone system effectively to manage calls.

• Maintain a detail oriented demeanor and strong interpersonal skills at all times.

• Entry level position, no previous experience required
• Ability to proficiently manage a multi-line phone system
• Strong customer service skills, with the ability to interact with clients and staff in a detail oriented manner
• Competency in data entry tasks, ensuring accuracy and attention to detail
• Experience or comfort with email correspondence, maintaining a detail oriented tone and manner
• Excellent interpersonal skills, with the ability to effectively communicate and build relationships
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Organizational skills with regards to file management, ensuring easy accessibility and order
• Capability to schedule appointments, manage calendars, and coordinate meetings effectively