Executive Assistant Job at Robert Half in Kenner

We have an opening for an Executive Assistant with our client in Kenner, Louisiana. In this position, you will be accountable for supporting top-tier executives, managing schedules, and coordinating company-wide events. You will be essential in maintaining a high level of detail orientation and confidentiality while handling diverse tasks under pressure. This is a short-term contract to full time employment opportunity.

Responsibilities:

• Support top executives by managing schedules, preparing for meetings, and arranging travel, including detail oriented and personal engagements

• Handle a wide array of administrative tasks independently; take the initiative to manage projects, information, and people through to conclusion with minimal supervision

• Reconcile expense reports and manage reimbursement procedures for the Executive Team

• Prepare comprehensive reports and special projects, which may involve data collection, coordination, final copy preparation, and distribution

• Establish positive and strategic relationships at all levels of the organization

• Use discretion, judgment, and understanding of the organization to facilitate key activities while maintaining confidentiality

• Respond to all correspondence in a timely manner; you may be required to monitor executive emails and respond on their behalf

• Maintain accurate databases, contact records, and customer information; includes organizing and maintaining documents, data entry, and answering multiple phone lines with detail orientation

• Coordinate large company functions and other events

• Proficiency in using Concur for managing expenses and travel plans

• Experience in using CRM software for customer relationship management

• Ability to manage calendars effectively, ensuring smooth workflow and minimal scheduling conflicts

• Excellent communication skills, both written and verbal, to liaise with various stakeholders

• Comfortable in setting up and managing conference calls, including coordinating with different time zones

• Skilled in handling detail-oriented correspondence, ensuring prompt and appropriate responses

• Experience in calendaring, including arranging and scheduling meetings

• Ability to coordinate travel arrangements efficiently, including flights, accommodations, and local transport

• Proficiency in composing correspondence, including emails, memos, and reports, ensuring they are clear, concise, and detail-oriented

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today!