Office Staff- Secretary (To The Principal) - Locust Street Elementary 2024-25 Jo

(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

Position Title: Office Staff – Secretary to the Principal

Schedule/Grade: Hourly Support Staff / 28

Job Code: 52SEC10729

FLSA: Non-exempt

Calendar: SEC10

Benefits: Eligible – 60 day waiting period

Contract Type: Notification

Bargaining Unit: None

Revised Date: 02/12/2015

PURPOSE

This position will provide administrative support to the elementary school principal, including welcoming visitors and providing clerical support for Locust Street Elementary School.

ESSENTIAL RESPONSIBILITIES AND DUTIES

The Office Personnel is responsible for:

• Greeting office visitors, staff, and students.
• Completing bi-weekly and monthly payrolls.
• Assisting and orienting substitute teachers.
• Responsible for purchasing for the building - ordering, creating POs, approving invoices, etc.
• Handling student enrollment for the building and maintaining student drop/add records.
• Responsible for warehouse orders.
• Bookkeeping and completing monthly financial statements.
• Typing correspondence as necessary; letters, forms, etc.
• Answering telephones and responding to routine questions.

Perform other duties as necessary to support the mission and vision of Columbia Public School District and West Boulevard Elementary.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on policies, regulations, and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To: Building Principal

Supervises: N/A

QUALIFICATIONS

Minimum: High School Diploma; Microsoft Office proficient. Accurate and detail-oriented. Strong interpersonal and excellent telephone communication skills.

The ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

Preferred: Prior office/clerical experience and familiarity with computer programs; quick learner of new computer programs.

ADA REQUIREMENTS

Language: Read and interpret documents such as instructions and procedure manuals; write simple reports and correspondence; speak with colleagues, staff, administration, parents, and students. These are essential functions of the job.

Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing; calculate figures and amounts such as discounts, interest, proportions, and percentages. These are essential functions of the job.

Reasoning: Interpret instructions furnished in written, oral, diagram, or schedule form; solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; learn new systems and software. These are essential functions of the job.

Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; safeguard confidential information. These are essential functions of the job.

Physical Demands: While performing the duties of this position, an employee is regularly required to sit, talk, and hear; frequently required to move about and use fingers and controls; occasionally required to reach, bend, and lift and carry up to ten pounds; close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer