Accounting Administrator Job at Insight Global in Richmond

Insight Global is seeking an Accounting / Project Admin Assistant to support a Construction & Electrical contractor based in Richmond, VA. This is a fulltime opportunity working in an office setting, Monday - Friday from 8am-5pm EST.

Responsibilities include but are not limited to:

• Track and report on project costs, including labor, materials, and overhead.
• Assist the project manager with the contract review process to analyze the financial terms and implications of the contract.
• Identify trends, variances, and opportunities for cost savings or revenue enhancement.
• Collaborate with project managers and estimators to ensure alignment of invoicing with project scope, budget and work completed.
• Gathering the necessary information/ documentation before submitting billing.
• Bill the project contractor using the AIA G702 form for completed work
• Entering invoices (AIA billing) into the accounts payable system, checking their accuracy, and recording the amounts owed
• Following up with clients for pending payment pertaining to submitted billing based under the specific payment terms and conditions on the contract.
• Maintain accurate and up-to- date financial records, including accounts payable, accounts receivable, and general ledger entries.
• Monitoring accounts payable aging and following up on overdue invoices
• Monitoring accounts receivable by job and following up on overdue payments
• Participate in month-end close activities, such as accounts reconciliation as requested by our accountants.
• Develop and interpret financial summaries and provide reports to management on a daily, weekly/monthly basis.

Requirements:

• Bachelors or Associates Degree preferred; Must have a High School diploma or GED equivalent
• Experience with AIA billing; Construction experience required
• 2+ years of experience working within an Accounting functioning role
• Must have professional experience working with QuickBooks

Nice to Have:

• Professional fluency in Spanish
• Holds a degree in Accounting, Finance, or related
• Holds PMP or related certifications