Collabera is hiring: Executive Assistant in Detroit

Client: Healthcare
Title: Senior Executive Assistant
Location: Detroit, MI
Duration: 3 Months plus

Job Title: Executive Assistant

• Calendar Management: Organize and manage complex calendars, scheduling appointments, meetings, and events for executive leadership.
• Expense & Payables Processing: Ensure completeness of documents, enter data into the system, and follow items through the approvals process to ensure proper channels are followed.
• Committee Meeting Coordination: Oversee the scheduling of committee meetings and ensure all necessary logistics and preparations are in place.
• Communication: Screen telephone calls and visitors, resolving inquiries or directing them to the appropriate personnel. Compose and edit business correspondence.
• Confidentiality: Maintain a high level of discretion and confidentiality when handling sensitive information.
• General Administrative Duties: Handle a variety of administrative tasks such as preparing professional documents, presentations, and reports; assisting with budget and statistical data.

• Experience:
• A minimum of 5 years of progressively responsible secretarial experience.
• At least 2 years working as a secretary to senior-level management.
• Technical Skills:
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
• Basic mathematical skills for budget and statistical data handling.
• Typing speed and accuracy, with the ability to compose and proofread business correspondence.
• Communication & Interpersonal Skills:
• Strong interpersonal and communication skills for interacting with leadership and various levels of personnel.
• Ability to handle multiple tasks simultaneously and prioritize accordingly.
• Attention to Detail:
• Exceptional focus on details and error-free work.
• Confidentiality:
• Ability to maintain a high level of confidentiality and discretion.
• Independent Work & Multi-tasking:
• Capability to manage multiple assignments independently, ensuring deadlines are met.

• High School Diploma or G.E.D. equivalent.

• Associate’s Degree in business or secretarial studies from a business school or college.
• Experience with PeopleSoft program.
• Experience using MS Teams.
• Experience in the medical office space.

• Contract Duration: 13-week contract with potential for extension or conversion based on performance and business needs.
• Location: On-site initially, transitioning to hybrid schedule as familiarity with company programs and procedures increases.
• Additional Requirements: Local candidates only.

• The candidate will work closely with four executive-level managers, supported by another executive assistant.
• The candidate must be able to function independently and manage multiple tasks simultaneously while interacting with various levels of leadership.