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Collabera

Executive Assistant Job at Collabera in Detroit

Collabera, Detroit, MI, United States, 48228

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Executive Assistant

Contract: detroit, Michigan, US

Salary Range: 25.00 - 30.00 | Per Hour

Job Code: 357377

End Date: 2025-02-07
Days Left: 29 days, 2 hours left

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Client: Healthcare
Title: Senior Executive Assistant
Location: Detroit, MI
Duration: 3 Months plus

Job Title: Executive Assistant

Key Responsibilities:
  • Calendar Management: Organize and manage complex calendars, scheduling appointments, meetings, and events for executive leadership.
  • Expense & Payables Processing: Ensure completeness of documents, enter data into the system, and follow items through the approvals process to ensure proper channels are followed.
  • Committee Meeting Coordination: Oversee the scheduling of committee meetings and ensure all necessary logistics and preparations are in place.
  • Communication: Screen telephone calls and visitors, resolving inquiries or directing them to the appropriate personnel. Compose and edit business correspondence.
  • Confidentiality: Maintain a high level of discretion and confidentiality when handling sensitive information.
  • General Administrative Duties: Handle a variety of administrative tasks such as preparing professional documents, presentations, and reports; assisting with budget and statistical data.
Required Skills & Experience:
  • Experience:
    • A minimum of 5 years of progressively responsible secretarial experience.
    • At least 2 years working as a secretary to senior-level management.
  • Technical Skills:
    • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other business software.
    • Basic mathematical skills for budget and statistical data handling.
    • Typing speed and accuracy, with the ability to compose and proofread business correspondence.
  • Communication & Interpersonal Skills:
    • Strong interpersonal and communication skills for interacting with leadership and various levels of personnel.
    • Ability to handle multiple tasks simultaneously and prioritize accordingly.
  • Attention to Detail:
    • Exceptional focus on details and error-free work.
  • Confidentiality:
    • Ability to maintain a high level of confidentiality and discretion.
  • Independent Work & Multi-tasking:
    • Capability to manage multiple assignments independently, ensuring deadlines are met.
Required Education:
  • High School Diploma or G.E.D. equivalent.
Preferred Education & Experience:
  • Associate's Degree in business or secretarial studies from a business school or college.
  • Experience with PeopleSoft program.
  • Experience using MS Teams.
  • Experience in the medical office space.
Work Schedule:
  • Contract Duration: 13-week contract with potential for extension or conversion based on performance and business needs.
  • Location: On-site initially, transitioning to hybrid schedule as familiarity with company programs and procedures increases.
  • Additional Requirements: Local candidates only.
Additional Information:
  • The candidate will work closely with four executive-level managers, supported by another executive assistant.
  • The candidate must be able to function independently and manage multiple tasks simultaneously while interacting with various levels of leadership.
Job Requirement
  • Calendar Management
  • "Administrative Assistant"
  • "scheduling meetings"
  • "meeting coordination"
  • Executive Assistant
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Jaya Sharma
  • jaya.sharma@collabera.com


Apply Now