Administrative Assistant Job at defi AUTO LLC in Buffalo

About defi SOLUTIONS:

It’s an exciting time to join defi!

defi SOLUTIONS partners with captives, banks, credit unions, and finance companies of all types and sizes to allow lenders to focus and transform their operations. The company’s comprehensive suite of originations, servicing, and analytics solutions together with technology-enabled processing services creates a flexible, configurable, and scalable platform that addresses lenders and borrowers ever-evolving needs.

Position Purpose:

The Administrative Assistant at defi SOLUTIONS will work at all levels within the organization to include the day to day management of the office. This is a great opportunity for someone who enjoys working with many different people across multiple departments.

Workplace Values: Theis position will be expected to operate in line with our values which are:

• Get it done
• Win as a team
• Better everyday
• Do it with passion

Essential Job Responsibilities:

• Provides administrative and logistics support for internal activities as well as external visitors.
• Works across all departments, personnel, and clients with efficiency and professionalism.
• Planning meetings, tracking deliverables, utilizing data, and pulling reports.
• Manages all aspects of leader’s calendars to include scheduling meetings, maintaining efficient and streamlined calendars, and making decisions about the priority and importance of various calendar and scheduling related topics.
• Manages all aspects of travel arrangements and expense reports submissions for Executives and as needed or appropriate for others.
• Manages expenses within established processes.
• Creation and distribution of email communications.
• Handles all personnel and confidential company materials with sensitivity and discretion.
• Escalates issues appropriately and timely.
• Establishes and implements office processes and controls.
• Displays flexibility, reliability, self-discipline, and the willingness to take on challenging tasks.

Required Qualifications:

• Advanced proficiency with Windows based software programs (i.e. MSWord, Excel, PPT).
• Bachelor or Associate degree in business or related field or equivalent experience.
• 5+ years of previous administrative experience in a fast-paced environment.
• Flexible schedule to work hours as business needs dictate.

Travel: 10% dependent on needs of the business.

defi SOLUTIONS is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.