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Chimes International Limited

Contracts Administrator/Paralegal

Chimes International Limited, Baltimore, MD, United States

Work Type: Hybrid (1-2 days in the Baltimore office; other days virtually)Salary Range: $80,000 - $90,000 (commensurate with experience)Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative, and behavioral health - are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.Key Responsibilities:
  • Contract Management:
    • Prepare, review, and negotiate various contracts, including service agreements, vendor contracts, NDAs, W9s and the collection of Insurance certificates.
    • Ensure all contracts are compliant with company policies and relevant laws and regulations.
    • Build and maintain a comprehensive contract repository and ensure all documents are properly stored, tracked, and updated.
  • Compliance and Risk Management:
    • Monitor contract performance and compliance with terms and conditions.
    • Identify potential risks and work with internal stakeholders to mitigate them.
    • Conduct regular audits of contracts to ensure adherence to company standards and identify areas for improvement.
    • Collaborate with operations to collect accident reports and intake documentation.
    • Review and verify accident forms for completeness, accuracy and compliance with the company's safety and legal standards.
    • Communicate with operations to resolve discrepancies or missing information on accident forms.
    • Ensure proper documentation is retained for regulatory or internal audits.
    • Reporting of workers' compensation, general liability claims, and automobile liability claims in a timely manner.
    • Other claims monitoring duties as needed in the absence of the Director of Risk & Safety.
    • Contribute to process improvement initiatives to streamline accident intake workflows.
  • Stakeholder Collaboration:
    • Serve as the primary point of contact for internal stakeholders, including legal, finance, procurement, and project teams, regarding contract issues.
    • Collaborate with vendors, clients, and external partners to negotiate contract terms and resolve any discrepancies.
    • Provide guidance and support to internal stakeholders on contract-related matters.
  • Contract Reporting and Documentation:
    • Maintain accurate records of contract status, amendments, renewals, and terminations.
    • Develop, prepare and present regular reports on contract performance, including metrics on compliance, risks, and upcoming expirations.
    • Develop and update standard contract templates and procedures to streamline the contract management process.
  • Continuous Improvement:
    • Identify opportunities to improve contract management processes and implement best practices.
    • Assist in the development and implementation of a contract management system (CMS) or other digital tools to enhance efficiency.
    Qualifications:
    • Education: Bachelor's degree in Business Administration, Law, or a related field.
    • Experience: 2-5 years of experience in contract administration, legal support, or a related role.
    • Skills:
      • Strong understanding of contract management principles.
      • Excellent attention to detail and ability to identify and resolve discrepancies.
      • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and contract management software (e.g., DocuSign, SAP Ariba, Coupa).
      • Strong analytical, negotiation, and problem-solving skills.
      • Strong communication and interpersonal skills, with the ability to work collaboratively across departments.
      • Excellent verbal and written communication skills.
      • Strong organizational and time management skills with the ability to prioritize tasks.
    Preferred Qualifications:
    • Experience working in Non-Profit or Government.
    • Certification in Contract Management (CPCM, CFCM, or CCCM).
    NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.What's in it for you? Total Rewards (For Full-Time Employees = >30 hours/week):
    • Competitive Pay
    • Medical, Dental, and Vision Insurance
    • Tuition Reimbursement options
    • Flexible Spending Accounts (Health, Dependent, and Transportation)
    • Life Insurance
    • Disability Insurance
    • Paid Time Off
    • 403(b) with Employer Match
    • Employee Recognition Programs
    • Employee Referral Bonus opportunities
    • Discounts through "Tickets at Work"
    • And More!

    Want to learn more?To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.#cmd410