Central Fairfax Chamber of Commerce is hiring: Office Assistant in Virginia

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Job Overview

PEG, LLC is in need of a motivated, team-oriented, outgoing individual to fill the position of Office Assistant. This position will provide support in a wide variety of administrative services that directly contribute to the success of day-to-day operations affecting every department within the organization. The ideal candidate will be extremely detail-oriented, well-organized, and possess the ability to juggle multiple projects simultaneously and manage time efficiently with limited oversight.

Responsibilities

1. Assist Administrative Support Team in answering phone calls from the main line.
2. Assist with the overall organizational structure for the office, including inventory control, replenishment of materials/supplies/groceries, and maintenance of office equipment.
3. Assist in organizing company functions, meetings, and events including assisting with catering orders, booking conference rooms, and ordering supplies, if needed.
4. Coordinate travel arrangements as needed and assist in overseeing the company’s rental car/ride share accounts.
5. Assist the Design Department in properly distributing and assigning incoming service tickets from clients daily and generating reports detailing data from these service tickets monthly.
6. Assist in distributing and assigning services in PEG’s internal helpdesk support system and ensure follow-up by tracking the Turn Around Time (TAT) for closing out service tickets.
7. Assist with customer service requests received through the Field Requests Inbox, ensuring prompt resolution of field-related inquiries and monitoring Turn Around Time (TAT) for request closures.
8. Assist in coordinating and facilitating shipping distribution companywide for the Field Operations Department including distributing new employee equipment and ongoing equipment requests.
9. Assist in the procurement and inventory management of field supplies, internal printing materials, marketing/promotional materials, and other related items.
10. Assist other departments within the organization by fulfilling operational tasks as needed while providing the utmost professionalism and customer service to internal and external clients.
11. Carry out other administrative tasks as needed such as preparing presentations, creating/updating Standard Operating Procedures (SOPs), generating/revising reports in Microsoft Excel, mail distribution (USPS/FedEx), filing, making copies, processing documents (i.e., letters, correspondence, reports, agendas, minutes), and other related items.
12. Handle sensitive information in a confidential manner.
13. Perform other related duties as assigned.

Minimum Qualifications

2+ years of previous work experience in a Business Administration Position or related field is required.

Additional Requirements:

1. Applicable knowledge of basic principles of administrative/office policy and procedure.
2. Must have strong software skills with Microsoft Excel, PowerPoint, SharePoint, Microsoft Outlook, Microsoft Word, and other related software programs.
3. Expert ability to effectively communicate with other disciplines or groups and resolve schedule conflicts.
4. Excellent attention to detail, organization, and team collaboration skills.
5. Must be dependable, self-directed, and able to complete projects with limited supervision.
6. Must have outstanding verbal/written communication skills and effective interpersonal skills.
7. Proactive problem solver with the ability to multi-task, prioritize, and manage time effectively.
8. Strong phone contact handling skills and active listening.

Salary & Benefits

$20 Per Hour

Company Overview

PEG, LLC is in its twenty-seventh year being a diverse energy efficiency, engineering, environmental, and management consulting firm operating principally in the Eastern and Central United States.

As a leader in Home Energy Ratings, a winner of multiple Energy Star Awards, and a standout in the construction industry, PEG has provided Home Energy Ratings for over 250,000 homes. We strive to continually improve building energy efficiency and therefore, the quality of homes and life in the communities that we service.

Please visit our website at www.pegenv.com to learn more about PEG!