Executive Assistant Job at Vale Food Co in Orlando

This range is provided by Vale Food Co. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$42,000.00/yr - $52,000.00/yr

Company Description

Vale Food Co is a Florida-based healthy fast-casual restaurant chain that offers delicious bowls, açaí, wraps, and more.

Role Description

This is a full-time on-site Executive Assistant role located in the Miami-Fort Lauderdale Area at Vale. The Executive Assistant will provide administrative support, handle expense reports, assist executives, and communicate effectively within the organization. See more below.

Administrative & Scheduling

• Managing the CEO’s calendar, scheduling meetings, and prioritizing appointments
• Coordinating travel, accommodations, and itineraries
• Handling correspondence, emails, and phone calls on behalf of the CEO
• Preparing reports, presentations, and documents for meetings

Operational Support

• Assisting in restaurant operations oversight by gathering reports from managers
• Monitoring key performance indicators (KPIs) and compiling business summaries
• Coordinating with vendors, suppliers, and partners as needed
• Ensuring follow-ups on action items from executive meetings

HR & Team Coordination

• Acting as a liaison between the CEO and restaurant management teams
• Helping with hiring processes, onboarding materials, or employee communications
• Organizing team meetings, training sessions, and leadership retreats

Finance & Expense Management

• Tracking expenses, reimbursements, and budgets for the CEO
• Processing invoices and handling financial documentation
• Assisting with financial reports or investor relations presentations

Marketing & Branding Assistance

• Coordinating with marketing teams for promotional campaigns or events
• Reviewing social media, PR materials, or branding strategies
• Assisting with partnerships, sponsorships, and media inquiries
• Managing personal tasks for the CEO, such as reservations, gifting, or errands
• Ensuring the CEO is prepared for the day with necessary documents and briefings
• Handling confidential information with discretion

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Experience with Expense Reports
• Executive Support
• Extremely Strong Communication skills
• Organizational skills and attention to detail is a must
• Ability to multitask and prioritize tasks
• Proficiency in Microsoft Office suite
• Knowledge of food industry trends is a plus
• Associate's or Bachelor's degree in Business Administration or related field

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Food & Beverages

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