Executive Assistant Job at Vale Food Co in Orlando
Vale Food Co - Orlando, FL, United States, 32885
Work at Vale Food Co
Overview
- View job
Overview
This range is provided by Vale Food Co. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$42,000.00/yr - $52,000.00/yr
Company Description
Vale Food Co is a Florida-based healthy fast-casual restaurant chain that offers delicious bowls, açaí, wraps, and more.
Role Description
This is a full-time on-site Executive Assistant role located in the Miami-Fort Lauderdale Area at Vale. The Executive Assistant will provide administrative support, handle expense reports, assist executives, and communicate effectively within the organization. See more below.
Administrative & Scheduling
- Managing the CEO’s calendar, scheduling meetings, and prioritizing appointments
- Coordinating travel, accommodations, and itineraries
- Handling correspondence, emails, and phone calls on behalf of the CEO
- Preparing reports, presentations, and documents for meetings
Operational Support
- Assisting in restaurant operations oversight by gathering reports from managers
- Monitoring key performance indicators (KPIs) and compiling business summaries
- Coordinating with vendors, suppliers, and partners as needed
- Ensuring follow-ups on action items from executive meetings
HR & Team Coordination
- Acting as a liaison between the CEO and restaurant management teams
- Helping with hiring processes, onboarding materials, or employee communications
- Organizing team meetings, training sessions, and leadership retreats
Finance & Expense Management
- Tracking expenses, reimbursements, and budgets for the CEO
- Processing invoices and handling financial documentation
- Assisting with financial reports or investor relations presentations
Marketing & Branding Assistance
- Coordinating with marketing teams for promotional campaigns or events
- Reviewing social media, PR materials, or branding strategies
- Assisting with partnerships, sponsorships, and media inquiries
- Managing personal tasks for the CEO, such as reservations, gifting, or errands
- Ensuring the CEO is prepared for the day with necessary documents and briefings
- Handling confidential information with discretion
Qualifications
- Executive Administrative Assistance and Administrative Assistance skills
- Experience with Expense Reports
- Executive Support
- Extremely Strong Communication skills
- Organizational skills and attention to detail is a must
- Ability to multitask and prioritize tasks
- Proficiency in Microsoft Office suite
- Knowledge of food industry trends is a plus
- Associate's or Bachelor's degree in Business Administration or related field
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Food & Beverages
#J-18808-Ljbffr