ADMINISTRATIVE ASSISTANT Job at LRES Corporation in Chicago

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ADMINISTRATIVE ASSISTANT

Position Details

Thank you for your interest in Loyola University Chicago. Below are the details for the Administrative Assistant position:

• Job Title: ADMINISTRATIVE ASSISTANT
• Position Number: 8100630
• Job Category: University Staff
• Job Type: Full-Time
• FLSA Status: Non-Exempt
• Campus: Rogers Park-Lake Shore Campus
• Department Name: MODERN LANGUAGES
• Location Code: MODERN LANGUAGES (02107A)

Duties and Responsibilities

• Tracks and monitors department budget.
• Oversees use of photocopying machine.
• Creates and edits term class schedules.
• Performs student record tracking on LOCUS.
• Distributes, collects, calculates, summarizes student evaluations of faculty performance in each class, each semester.
• Coordinates faculty and other reimbursement requests.
• Disseminates administrative information to faculty.
• Orders office supplies.
• Collects and files syllabi for classes.
• Engages in general office filing as needed.
• Records and prepares faculty meeting minutes.
• Helps chairperson coordinate annual faculty reviews.
• Types memos, letters, mailings at chairperson request.
• Represents department as the primary telephone/in-person contact; answers general questions about the department; performs other administrative tasks for chairperson as needed.
• Supports chairperson in the gathering of faculty materials for tenure, promotion, and mid-probationary reviews as well as applications for college and university programs.
• Assists faculty with typing, photocopying, etc.
• Coordinates and facilitates faculty textbook orders.
• Maintains instructor contact information.
• Assists faculty with computer and facility related issues.
• Maintains bank of university related information and distributes such information to faculty, as needed.
• Prepares marketing materials for department events and activities.
• Performs other duties as assigned.

Minimum Education and/or Work Experience

High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.

Qualifications

• A minimum of a Bachelor’s of Arts degree and 4 to 5 years of work experience in a similar setting.
• Must possess strong, demonstrated interpersonal, intercultural and customer service skills.
• Must possess superb verbal and written communication skills.
• Ability to meet deadlines.
• Must have a strong work ethic.
• Ability to multi-task in a fast-paced environment.
• Must have accomplished budget management skills.
• Good leadership and organizational skills.
• Foreign language skills and some experience supervising office staff preferred.

Certificates/Credentials/Licenses

Computer Skills

• Advanced MS Word processing, MS Excel or Spreadsheets, MS PowerPoint, MS Publisher and MS Access or Database Software.
• Adept user of Internet, e-mail and other office automation systems.
• Knowledge of People Admin software and academic platforms a plus.

Supervisory Responsibilities

No

Required operation of university owned vehicles

No

Does this position require direct animal or patient contact?

No

About Loyola University Chicago

Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola’s professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more.

As one of the nation’s largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission-driven workforce that enables a culture of inclusivity.

Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have at least a high school diploma or equivalent?
  • Yes
  • No
• * Do you have at least one year of relevant experience?
  • Yes
  • No
• * Why do you want to work for Loyola University Chicago?

  (Open Ended Question)

• * How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

Applicant Documents

• Resume
• Cover Letter/Letter of Application

Loyola University Chicago | Information: (773) 508 - 6000
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies