Accounting Manager Job at US Company in Bethesda

Accounting Manager Job Description

Reports to: Business Manager

Classification: This is a Full-time, 12-month position; work days are Monday through Friday 7:40am-4:00pm.

Objective: To manage the Accounting Department; manage and administer the full cycle of the monthly payroll processing; administer the student billing process; assist with the student financial aid process; manage the School’s annual financial audit; and other duties as assigned by the Business Manager and Head of School.

Summary Responsibilities:

• Manage the accounting function of the school, ensuring accurate and timely data entries to the accounting system and coherent financial reporting;
• Accurately and efficiently enter into the accounting system data related to payables and receivables;
• Ensure all vendor invoices are paid in a timely manner;
• Process all incoming cash receipts and deposits, maintaining daily cash balances and reviewing bank reports daily;
• Review bank statements and investment account statements monthly and reconcile to the general ledger;
• Review all other GL accounts, reconcile monthly, and prepare monthly financial reports;
• Prepare financial reports for quarterly Finance Committee and Board of Trustees meetings;
• Coordinate with the advancement office to prepare monthly/quarterly reconciliation reports;
• Assist in the preparation and monitoring of departmental budgets and forecasts;
• Oversee student billing and all family communications related to financial obligations and collections efforts;
• Manage the school’s annual audit, including preparation of schedules, and review the Form 990;
• Establish and maintain appropriate procedures and controls for all financial systems in accordance with AICPA and FASB standards and oversee all functions of the accounting office;
• Communicate accounting policies and procedures to employees as needed and ensure compliance with policies;
• Oversee business and operations records retention;
• Participate in external surveys and reports (ex: NAIS DASL);
• Maintain cordial relationships with all school vendors, including the school’s auditors;
• Participate in professional development to ensure understanding of current GAAP and accounting regulations.

Qualifications:

• Bachelor’s degree in accounting or related field preferred;
• Experience working in non-profit accounting preferred; experience in a school environment preferred;
• Strong interpersonal skills with the ability to cultivate effective, professional relationships with families, faculty and staff;
• Strong problem-solving skills;
• Highly organized and detail-oriented;
• Ability to carry out duties and responsibilities confidentially and in an accurate and timely manner with a high degree of autonomy, personal initiative and ownership, and minimal direction;
• Professional presentation and excellent written communication skills;
• High ethical standards and strong professional boundaries;
• Proficiency with QuickBooks Accounting, Microsoft Excel and Word, Paychex Flex Payroll System. Veracross Tuition Management System or similar system, Clarity Financial Aid, and Diamond Mind/Campus Pay Software a plus.

The above referenced job summary is a guideline designed to present an overview of the job duties and is not intended to be a comprehensive list of responsibilities and requirements.

To Apply:

Primary Day offers a competitive salary and benefits package. Interested candidates for the position are encouraged to review Primary Day’s website at www.theprimarydayschool.org. To apply for the position, please send the following to d.evans@theprimarydayschool.org:

• letter of interest
• desired salary range
• current resume
• completed application, application available on the school’s website
• a list of three professional references

APPLICATION DEADLINE: March 1, 2025

No Phone Inquiries Please

The Primary Day School is dedicated to providing equal employment opportunities to all personnel and applicants for employment without regard to race; color; religion; sex; national origin; handicap or disability; sexual orientation; or status as a veteran, Vietnam era, or special disabled veteran.

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