Children’s Aid is hiring: Recruiting Assistant in New York

$50000-$55000

Position Summary:

The Recruiting Assistant will play a vital role in providing administrative support for the organization's recruitment process, ensuring a positive experience for both candidates and hiring managers. This position will assist the Talent Acquisition Team by handling various recruitment tasks, including posting job vacancies, with a primary focus on expediting preliminary verifications and background check clearances to ensure a prompt and efficient hiring process. Timely processing is critical to minimizing delays and ensuring that applicants are cleared to start as soon as possible.

• Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Assist in the creation and posting of job listings on various platforms.
• Review job boards and sourcing platforms to ensure job listings are visible and displayed accurately.
• Screen resumes/applications to identify qualified candidates.
• Conduct initial phone screenings to assess candidate qualifications and suitability.
• Help maintain accurate and up-to-date candidate application statuses in the Applicant Tracking System (ATS), databases, and recruitment records.
• Complete reference checks.
• Create, revise, and prepare recruitment materials and documentation.
• Participate in external and agency-sponsored hiring events.
• Implement fair hiring practices and legal requirements throughout recruitment.
• Support preliminary verification and serve as backup for background check clearance processes.
• In-person collaboration is an essential function of the job.
• Perform other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalency.
• One year of experience in an administrative or support role within an HR environment.
• Minimum of six months experience processing national, state, and city regulatory background check screenings.
• Familiarity with recruitment processes and procedures.
• Understand basic HR principles, best practices, employment laws, and regulations.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Willingness to learn and adapt to new technologies and processes.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management abilities.
• Attention to detail and accuracy in all tasks.
• Strong interpersonal skills and the ability to work effectively in a team.
• Adaptability and the ability to multitask in a fast-paced environment.
• Problem-solving skills and the ability to exercise sound judgment.
• Customer service oriented.
• Flexibility to work occasional evenings or weekends as needed for recruitment events.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes.

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