Career Group is hiring: Administrative Assistant in San Francisco

Our client is looking for an Administrative Assistant/Office Manager to become a valued member of their office. The ideal candidate will exhibit impeccable attention to detail, excellent communication skills, a high sense of proactiveness, and the ability to work seamlessly in a fast-paced environment. This is a hybrid role in San Francisco, California. The ideal candidate has at least 2-4 years of experience in a professional corporate or high-end hospitality setting.

Key Responsibilities:

• Oversee incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
• Monitor and maintain office supply inventory, placing orders as needed.
• Ensure common areas, including conference rooms, kitchen, and shared spaces, are tidy and well-stocked.
• Provide general administrative support as needed, including handling incoming calls and emails.
• Arrange catering for meetings and company events, coordinating with vendors.
• Assist with scheduling and logistics for office events, team gatherings, and executive meetings.
• Proactively ensure a clean, organized, and professional office environment.
• Liaise with building management and vendors for maintenance and facility-related needs.
• Restock kitchen and office essentials, keeping the workspace functional and inviting.

Requirements:

• Ability to interact professionally and courteously with guests, clients, and colleagues.
• Clear, concise verbal and written communication, with the ability to relay information effectively.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy.
• Experience with basic office software (e.g., Microsoft Office Suite, email platforms) and phone systems.
• Comfortable handling a variety of tasks at once, including greeting guests, answering calls, and scheduling appointments.
• Ability to handle customer concerns and requests with a calm, professional demeanor.
• Presentable and approachable, with a friendly and positive attitude.
• Ability to adapt to different work environments and respond to changing priorities as needed.

Salary Range: $70,000 - $80,000

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