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Our client is looking for an Administrative Assistant/Office Manager to become a valued member of their office. The ideal candidate will exhibit impeccable attention to detail, excellent communication skills, a high sense of proactiveness, and the ability to work seamlessly in a fast-paced environment. This is a hybrid role in San Francisco, California. The ideal candidate has at least 2-4 years of experience in a professional corporate or high-end hospitality setting.

Key Responsibilities:

• Oversee incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
• Monitor and maintain office supply inventory, placing orders as needed.
• Ensure common areas, including conference rooms, kitchen, and shared spaces, are tidy and well-stocked.
• Provide general administrative support as needed, including handling incoming calls and emails.
• Arrange catering for meetings and company events, coordinating with vendors.
• Assist with scheduling and logistics for office events, team gatherings, and executive meetings.
• Proactively ensure a clean, organized, and professional office environment.
• Liaise with building management and vendors for maintenance and facility-related needs.
• Restock kitchen and office essentials, keeping the workspace functional and inviting.

Requirements

• Ability to interact professionally and courteously with guests, clients, and colleagues.
• Clear, concise verbal and written communication, with the ability to relay information effectively.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail and accuracy.
• Experience with basic office software (e.g., Microsoft Office Suite, email platforms) and phone systems.
• Comfortable handling a variety of tasks at once, including greeting guests, answering calls, and scheduling appointments.
• Ability to handle customer concerns and requests with a calm, professional demeanor.
• Presentable and approachable, with a friendly and positive attitude.
• Ability to adapt to different work environments and respond to changing priorities as needed.

Salary Range:

$70,000 - $80,000

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.