Pro-Tops is hiring: Accounting Specialist in Monroe

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Position Summary:
The Accounting Specialist is responsible for managing both Accounts Payable (A/P) and Accounts Receivable (A/R) functions, ensuring accurate financial transactions, timely payments, invoicing, and reconciliation of accounts. This role plays a crucial part in maintaining the financial health of the company by ensuring seamless processing of expenses, payments, and receivables.

About Pro-Tops Inc:
Pro-Tops is a fast-growing national wholesale distributor of kitchen & bath renovation products and materials. PRO-TOPS is the foremost kitchen countertops fabricator in the Charlotte, NC, region.
Our Mission - We create extraordinary living spaces through high-quality products and services for every customer we encounter.
Our Core values are the backbone of our business and guide our hiring process: We S.T.R.I.D.E - with our core values: Service, Transparency, Respect, Inspiration, Dedication, and Excellence.

Performance objectives:
Accounts Payable Responsibilities:

• Process and manage all accounts payable transactions, including verifying invoices, ensuring timely payments, and maintaining vendor relationships.
• Track all payments and expenditures, including purchase orders, invoices, and statements.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Maintain historical and financial records for A/P.
• Schedule and process vendor payments while ensuring outstanding credits are resolved.
• Prepare analysis of accounts and month-end reports.
• Conduct reconciliations for credit card and bank accounts as needed.
• Assist in optimizing financial transactions and identifying cost-saving opportunities.
• Stay current on A/P compliance (W-9, COI, sales tax, etc.).

Accounts Receivable Responsibilities:

• Generate and submit invoices to clients accurately and in a timely manner.
• Track the A/R aging report and follow up on outstanding balances.
• Record and apply incoming payments, ensuring accurate reconciliation.
• Monitor financial data, including sales revenue and liabilities.
• Identify and correct any discrepancies in A/R processes.
• Assist with internal audits and financial reporting.
• Provide timely feedback and reports on job progress and discrepancies.

General Accounting & Financial Responsibilities:

• Support both A/P and A/R functions by streamlining processes and improving efficiency.
• Assist in financial planning, forecasting, and budgeting.
• Maintain and balance the general ledger.
• Interpret and apply accounting policies, rules, and regulations to ensure compliance.
• Prepare financial reports through the collection, analysis, and summarization of data.
• Provide support for quarterly meetings, including financial updates, hiring updates, and performance reports.
  
  

Capabilities / Key Competencies:

• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Strong mathematical skills.
• Proficient in QuickBooks (Required for A/P functions; Preferred for A/R functions).
• Knowledge of compliance requirements related to A/P and A/R transactions.
• Ability to lead, train, and delegate tasks as needed.

Education & Experience:

• Associate degree in accounting, finance, or a related field preferred.
• 2-5 years of experience in accounting, finance, A/P, or A/R.
• Experience in QuickBooks (required for A/P; preferred for A/R).
• Strong knowledge of financial principles, reporting, and reconciliations.
  
  

Physical Requirements:
Prolonged periods sitting at a desk and working