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Acro Service Corp

Administrative Assistant

Acro Service Corp, Lexington

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Job Title: Administrative Assistant

Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4))

Onsite Requirements:

  • Scheduling
  • MS Outlook
  • Adobe

Job Description:

  • Manage and maintain the CISO's schedule, ensuring efficient time management.
  • Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders.
  • Prepare meeting agendas, take detailed minutes, and track action items for follow-up.
  • Handle sensitive and confidential information with discretion.
  • Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc.
  • Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc.
  • Will provide phone and on-site coverage to the group office.
  • Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements.
  • Will coordinate service needs for office equipment and maintain inventory of office supplies.
  • Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications.

    • Required Skills:

    • Previous experience as an executive admin supporting leadership positions.
    • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Advanced Outlook and calendaring skills required.
    • Advanced PowerPoint skills required.
    • Excellent organizational, time management, and multitasking abilities.
    • Strong written and verbal communication skills with attention to detail.
    • Ability to balance and prioritize multiple task items in a very fast-paced environment.
    • Ability to handle sensitive and confidential information with discretion.
    • Experience in preparing reports, presentations, and tracking action items.
    • Strong problem-solving skills with the ability to work independently