Job Summary
We are a Cannabis company seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Marketing Officer. The ideal candidate will have excellent communication skills, the ability to multitask effectively, and a strong attention to detail. The Executive Assistant will play a critical role in ensuring the smooth operation between the Sales, Marketing & Operations department (for Precision Fill & Pack/Arvida Labs/Alpha Brands) by handling a variety of administrative tasks and facilitating communication between internal and external stakeholders.
Responsibilities
- Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
- Coordinate and organize meetings, including preparing agendas, materials, and minutes.
- Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when necessary.
- Assist in preparing and editing documents, presentations, and reports.
- Conduct research and gather information to support decision-making and project execution.
- Prioritize and manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner.
- Act as a point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion.
- Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality.
- Prepare expense reports, manage invoices, and handle other financial administrative tasks.
- Support special projects and initiatives as directed by the executive.
- Anticipate the needs of the executive and proactively address potential issues.
Qualifications
- 3 years of experience as an executive assistant or in a similar administrative role.
- Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendaring applications.
- Marketing experience highly desirable
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of attention to detail and accuracy.
- Ability to work effectively under pressure and adapt to changing priorities.
- Proven track record of handling sensitive information with discretion and confidentiality.
- Strong interpersonal skills and the ability to build positive relationships with stakeholders.
- Bachelor's degree in (Relevant Field) or related experience (preferred).
Benefits
- Competitive salary and benefits package.
- Opportunity to work closely with C-Suite
- Professional development opportunities.
- Generous PTO and holiday schedule.
Application Process: To apply, please submit your resume and a cover letter detailing your relevant experience and explaining why you're a good fit for the Executive Administrative Assistant role.