Elementary Secretary Job at Union North United School Corporation in Lakeville

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
3/11/2025

Location:
LaVille Elementary School

TITLE: Elementary School Secretary

LOCATION: LaVille Elementary School

SCHEDULE: 8:00 AM to 4:00 PM

REPORTS TO: Elementary Principal and Assistant Principal

SUMMARY:

The Elementary School Secretary, under the general supervision of the principal and assistant principal, performs a variety of clerical tasks requiring detailed knowledge of school procedures and policies; supports principals with routine administrative and clerical details; maintains attendance records; and acts as liaison between principals with staff, students, parents, and community.

ESSENTIAL FUNCTIONS include the following:

1. Maintains a professional, positive, and pleasant attitude when working with parents, students, and other employees; refers outside inquiries to proper personnel.
2. Greets visitors, ascertains nature of business, registers them in the Verkada system, prints visitor badges and connects visitors to appropriate people.
3. Serves as personal and confidential secretary to the principals.
4. Handles communications, reports, records, and inquiries.
5. Responsible for overseeing student attendance (daily submission by teachers, documenting notes from families, running attendance reports, generating attendance letters for families, etc.)
6. Keeps calendar of all school events and communicates calendar to staff and parents.
7. Responsible for maintaining all confidential and ordinary business files.
8. Responsible for sending out weekly email/newsletter to families.
9. Types letters, memoranda, reports, and other documents accurately and in a timely fashion.
10. Manages substitute staff, including all calls, all scheduling, and coordinating for openings.
11. Maintains a daily teacher attendance log, schedules classroom/aide substitutes, communicates with the corporation office bi-weekly for payroll. Communicates daily with staff regarding the placement of substitutes.
12. Demonstrates initiative when working with support staff and building personnel.
13. Operates a variety of office machines and utilizes a variety of computer programs.
14. Responsible for sorting and distributing mail.
15. Prepares and organizes all documents for school registration, enrolls all new students into the student database, assigns student numbers and communicates all pertinent information for new students to staff.
16. Assists in the school nurse's office when needed.
17. Organizes and maintains student cumulative records throughout the year and keeps files current. Sends requested student records to other schools.
18. Facilitates communication between new families and the transportation office. Sends out transportation communications per the direction of the Director of Transportation.
19. Performs other duties as assigned or delegated by the building principal or assistant principal.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

EDUCATION and/or EXPERIENCE:

High school diploma or equivalent, associate degree or equivalent from two-year college or technical school preferred; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

OTHER SKILLS AND ABILITIES:

Exhibits a pleasant disposition and promotes positive public relations within the school system and school.

Ability to maintain confidentiality.

Background in PowerSchool and other relevant programs and apps recommended but not required.

A willingness to learn, take direction, but also take initiative when the situation requires it.

Previous experience as a secretary or in customer service would be ideal.

TERMS OF EMPLOYMENT:

Extended School year position. 240 days.