London City Schools
Elementary Secretary Job at London City Schools in London
London City Schools, London, OH, United States, 43140
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
3/10/2025
Location:
London Elementary
Date Available:
2025-2026
Closing Date:
until filled
Title: ELEMENTARY SCHOOL SECRETARY
Reports to: Elementary School Principal
Job Objectives: Performs secretarial, receptionist, and office management functions for the elementary school building. Uses each contact with the public as an opportunity to promote a positive impression of the school district.
FLSA Status: Non-exempt
Minimum Qualifications
• High school diploma or equivalent.
• Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
• Successful completion of a criminal background investigation.
• Congenial telephone etiquette and strong interpersonal skills.
• Proficient in office procedures, protocol, and the use of business equipment (e.g., calculators, copiers, computers, software programs, etc.).
• Proficient in word processing, spelling, and the correct use of grammar.
• Demonstrates the ability to achieve proficiency in data entry and the use of educational management information software.
• Skilled in bookkeeping functions and mathematical computations.
• Understands basic first aid procedures.
• Demonstrates maturity and the ability to work with students and their families.
• Meets all prerequisite qualifications to be bonded.
Responsibilities The following skills and duties are representative of performance expectations.
and Essential A reasonable accommodation may be made to enable a qualified individual
Functions: with a disability to perform essential functions.
• Organizes, manages, and performs administrative support functions necessary to maintain the daily operations of the elementary school. Performs work requiring independent judgement and discretion. Gathers and organizes material required to keep the elementary school principal informed of pertinent issues.
• Answers the telephone. Directs calls based on the nature of the inquiry. Learns the names, titles, locations, and working hours of key district staff. Takes messages. Manages calls efficiently to keep telephone lines open.
• Performs receptionist duties. Acknowledges visitors. Determines the reason for their visit. Verifies appointments. Answers questions. Refers inquiries requiring policy interpretation to administrative staff.
• Organizes and maintains filing and record keeping systems that ensure the safe retention of district documents and data for the maximum period specified by board policy and state law. Protects the confidentiality of privileged information. Ensures that all reports are submitted on time.
• Types correspondence, memos, and other documents.
• Strives to develop rapport with students, staff, parents, and the public. Responds to
requests and complaints promptly and tactfully. Offers and accepts constructive
suggestions diplomatically. Respects the personal confidences and privacy needs
of individuals.
• Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Helps with the preparation of materials for the opening and closing of school.
• Maintains an office calendar. Schedules appointments as directed.
• Initiates emergency procedures during the absence of the principal.
• Processes incoming, outgoing, and interoffice mail. Sends and receives faxes. Distributes notices, forms, directives, etc. Maintains staff mail boxes.
• Prepares requisitions. Receives and signs for deliveries. Notifies recipients about the arrival of packages.
• Collects, verifies, enters, and maintains Student Information System (SIS) data as directed.
• Updates, duplicates, and collates student and teacher handbooks.
• Types and maintains student discipline letters. Maintains records of suspended students participating in intervention programs.
• Helps with the preparation of the school newsletter (e.g., type, edit, mail, etc.).
• Processes interim reports, report cards, and supplemental information.
• Prints and distributes the honor roll list.
• Helps with student scheduling, class lists, etc.
• Complies with district procedures to account for money collected in the building (e.g., fees, fines, etc.). Prepares accurate records suitable for audits. Prepares and makes bank deposits.
• Maintains an assignment record for building keys.
• Maintains the textbook inventory.
• Processes book and homework assignment requests for absent students.
• Collects and maintains medical emergency authorization forms. Maintains an up-to-date parent/guardian file. Notifies parents or guardians when a student become ill or injured. Prepares and maintains accident reports.
• Renders basic first aid to students and administers prescription and/or over-the-counter drugs as authorized by board policy.
• Monitors students sent to the office for illness or discipline reasons.
• Maintains medical and personal/family leave records for building employees.
• Arranges for substitute teachers and maintains records as directed.
• Maintains classroom coverage records. Maintains records of compensatory time for certificated staff.
• Maintains up-to-date attendance policy information. Helps ensure that the district's attendance policies and procedures are uniformly enforced.
• Oversees the sign-in/out register. Processes early dismissal requests. Verifies questionable requests.
• Prepares daily attendance records that complies with the Ohio Revised Code.
• Prepares and distributes a daily absentee list.
• Maintains a file of notes from absent students. Contacts parents or guardians to check on students when the office has not been notified. Mails written notification of absences to parents when contact cannot be established.
• Prepares admission and withdrawal records. Processes transcripts. Prepares permanent records, class schedules, etc.
• Provides school information to new residents when requested. Helps with the enrollment of new students (e.g., verify residence, assign number, etc.).
• Provides secretarial support to the transportation department. Updates student address lists. Distributes transportation information.
• Helps screen, prepare, and present daily announcements.
• Helps with the coordination of partners in education programs.
• Assists with the selling of tickets for school events (e.g., fund-raising projects, etc.).
• Assists with the coordination of school programs (e.g., student orientations, open houses, parent conferences, student recognition activities, etc.).
• Provides assistance to other departments as directed.
• Operates all office equipment. Monitors and arranges for equipment maintenance.
• Consults with the technology coordinator and/or data acquisition site as needed to ensure the proper operation of the computer system.
• Keeps current with advances in computer technology and software improvements. Updates office procedures. Shares knowledge and skills with appropriate staff.
• Participates in staff meetings and professional growth activities as directed.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Helps instill in students the belief in and practice of ethical principles and democratic values.
• Performs other specific job-related duties as directed.
Characteristics The following items denote the essential aptitudes and physical skills
and Abilities: required to successfully accomplish assigned responsibilities.
• Demonstrates professionalism and exemplary personal conduct.
• Uses interpersonal skills to promote a favorable image of the school district.
• Works cooperatively to support a successful team effort.
• Takes the initiative to identify, evaluate, and solve problems independently.
• Expresses ideas effectively using verbal, nonverbal, and writing skills.
• Organizes and manages time effectively. Reacts productively to interruptions and changing conditions.
• Travels to meetings and work assignments.
• Lifts, carries, and moves office supplies.
• Maintains an acceptable attendance record and is punctual.
• Transcribes, enters, and posts data accurately. Proofreads accurately.
• Handles and manipulates office equipment that requires speed, dexterity, accuracy, and repetitive motions.
Supervisory Under the direction of the elementary school principal: schedules meaningful work
Responsibility: assignments, provides instructions, and communicates expectations to assigned office aides, student helpers, and volunteers.
Working Exposure to the following conditions may range from remote to frequent
Conditions: based on circumstances and factors that may not be predictable.
• Potential for exposure to blood borne pathogens and communicable diseases.
• Interaction with disruptive and/or unruly individuals.
• Exposure to student exuberance and commotion.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties may involve operating and/or riding in a vehicle.
• Duties may involve extended time using a computer terminal and keyboard.
• Duties may involve considerable telephone contact and paperwork.
• Duties may involve working under time constraints to meet deadlines.
• Duties may involve working during the evening and/or weekend.
• Duties may involve dispensing medications and exposure to personal hygiene products, cleaning solvents, and chemical vapors.
• Duties may involve wearing protective clothing and/or safety equipment.
Performance Job performance is evaluated according to the policy provisions adopted by
Evaluation: the London City School District Board of Education.
The London City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. The board requires that employees comply with the statutory responsibilities cited in the Ohio Revised Code, the rules and regulations of the Ohio Department of Education, and all local and Federal mandates. The board requires that employees remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout their employment in the district. This job description does not imply that these are the only duties and responsibilities to be performed. This job description is subject to change in response to negotiated agreements, funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.
Secretarial/Clerical/Secretary
Date Posted:
3/10/2025
Location:
London Elementary
Date Available:
2025-2026
Closing Date:
until filled
Title: ELEMENTARY SCHOOL SECRETARY
Reports to: Elementary School Principal
Job Objectives: Performs secretarial, receptionist, and office management functions for the elementary school building. Uses each contact with the public as an opportunity to promote a positive impression of the school district.
FLSA Status: Non-exempt
Minimum Qualifications
• High school diploma or equivalent.
• Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
• Successful completion of a criminal background investigation.
• Congenial telephone etiquette and strong interpersonal skills.
• Proficient in office procedures, protocol, and the use of business equipment (e.g., calculators, copiers, computers, software programs, etc.).
• Proficient in word processing, spelling, and the correct use of grammar.
• Demonstrates the ability to achieve proficiency in data entry and the use of educational management information software.
• Skilled in bookkeeping functions and mathematical computations.
• Understands basic first aid procedures.
• Demonstrates maturity and the ability to work with students and their families.
• Meets all prerequisite qualifications to be bonded.
Responsibilities The following skills and duties are representative of performance expectations.
and Essential A reasonable accommodation may be made to enable a qualified individual
Functions: with a disability to perform essential functions.
• Organizes, manages, and performs administrative support functions necessary to maintain the daily operations of the elementary school. Performs work requiring independent judgement and discretion. Gathers and organizes material required to keep the elementary school principal informed of pertinent issues.
• Answers the telephone. Directs calls based on the nature of the inquiry. Learns the names, titles, locations, and working hours of key district staff. Takes messages. Manages calls efficiently to keep telephone lines open.
• Performs receptionist duties. Acknowledges visitors. Determines the reason for their visit. Verifies appointments. Answers questions. Refers inquiries requiring policy interpretation to administrative staff.
• Organizes and maintains filing and record keeping systems that ensure the safe retention of district documents and data for the maximum period specified by board policy and state law. Protects the confidentiality of privileged information. Ensures that all reports are submitted on time.
• Types correspondence, memos, and other documents.
• Strives to develop rapport with students, staff, parents, and the public. Responds to
requests and complaints promptly and tactfully. Offers and accepts constructive
suggestions diplomatically. Respects the personal confidences and privacy needs
of individuals.
• Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Helps with the preparation of materials for the opening and closing of school.
• Maintains an office calendar. Schedules appointments as directed.
• Initiates emergency procedures during the absence of the principal.
• Processes incoming, outgoing, and interoffice mail. Sends and receives faxes. Distributes notices, forms, directives, etc. Maintains staff mail boxes.
• Prepares requisitions. Receives and signs for deliveries. Notifies recipients about the arrival of packages.
• Collects, verifies, enters, and maintains Student Information System (SIS) data as directed.
• Updates, duplicates, and collates student and teacher handbooks.
• Types and maintains student discipline letters. Maintains records of suspended students participating in intervention programs.
• Helps with the preparation of the school newsletter (e.g., type, edit, mail, etc.).
• Processes interim reports, report cards, and supplemental information.
• Prints and distributes the honor roll list.
• Helps with student scheduling, class lists, etc.
• Complies with district procedures to account for money collected in the building (e.g., fees, fines, etc.). Prepares accurate records suitable for audits. Prepares and makes bank deposits.
• Maintains an assignment record for building keys.
• Maintains the textbook inventory.
• Processes book and homework assignment requests for absent students.
• Collects and maintains medical emergency authorization forms. Maintains an up-to-date parent/guardian file. Notifies parents or guardians when a student become ill or injured. Prepares and maintains accident reports.
• Renders basic first aid to students and administers prescription and/or over-the-counter drugs as authorized by board policy.
• Monitors students sent to the office for illness or discipline reasons.
• Maintains medical and personal/family leave records for building employees.
• Arranges for substitute teachers and maintains records as directed.
• Maintains classroom coverage records. Maintains records of compensatory time for certificated staff.
• Maintains up-to-date attendance policy information. Helps ensure that the district's attendance policies and procedures are uniformly enforced.
• Oversees the sign-in/out register. Processes early dismissal requests. Verifies questionable requests.
• Prepares daily attendance records that complies with the Ohio Revised Code.
• Prepares and distributes a daily absentee list.
• Maintains a file of notes from absent students. Contacts parents or guardians to check on students when the office has not been notified. Mails written notification of absences to parents when contact cannot be established.
• Prepares admission and withdrawal records. Processes transcripts. Prepares permanent records, class schedules, etc.
• Provides school information to new residents when requested. Helps with the enrollment of new students (e.g., verify residence, assign number, etc.).
• Provides secretarial support to the transportation department. Updates student address lists. Distributes transportation information.
• Helps screen, prepare, and present daily announcements.
• Helps with the coordination of partners in education programs.
• Assists with the selling of tickets for school events (e.g., fund-raising projects, etc.).
• Assists with the coordination of school programs (e.g., student orientations, open houses, parent conferences, student recognition activities, etc.).
• Provides assistance to other departments as directed.
• Operates all office equipment. Monitors and arranges for equipment maintenance.
• Consults with the technology coordinator and/or data acquisition site as needed to ensure the proper operation of the computer system.
• Keeps current with advances in computer technology and software improvements. Updates office procedures. Shares knowledge and skills with appropriate staff.
• Participates in staff meetings and professional growth activities as directed.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Helps instill in students the belief in and practice of ethical principles and democratic values.
• Performs other specific job-related duties as directed.
Characteristics The following items denote the essential aptitudes and physical skills
and Abilities: required to successfully accomplish assigned responsibilities.
• Demonstrates professionalism and exemplary personal conduct.
• Uses interpersonal skills to promote a favorable image of the school district.
• Works cooperatively to support a successful team effort.
• Takes the initiative to identify, evaluate, and solve problems independently.
• Expresses ideas effectively using verbal, nonverbal, and writing skills.
• Organizes and manages time effectively. Reacts productively to interruptions and changing conditions.
• Travels to meetings and work assignments.
• Lifts, carries, and moves office supplies.
• Maintains an acceptable attendance record and is punctual.
• Transcribes, enters, and posts data accurately. Proofreads accurately.
• Handles and manipulates office equipment that requires speed, dexterity, accuracy, and repetitive motions.
Supervisory Under the direction of the elementary school principal: schedules meaningful work
Responsibility: assignments, provides instructions, and communicates expectations to assigned office aides, student helpers, and volunteers.
Working Exposure to the following conditions may range from remote to frequent
Conditions: based on circumstances and factors that may not be predictable.
• Potential for exposure to blood borne pathogens and communicable diseases.
• Interaction with disruptive and/or unruly individuals.
• Exposure to student exuberance and commotion.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties may involve operating and/or riding in a vehicle.
• Duties may involve extended time using a computer terminal and keyboard.
• Duties may involve considerable telephone contact and paperwork.
• Duties may involve working under time constraints to meet deadlines.
• Duties may involve working during the evening and/or weekend.
• Duties may involve dispensing medications and exposure to personal hygiene products, cleaning solvents, and chemical vapors.
• Duties may involve wearing protective clothing and/or safety equipment.
Performance Job performance is evaluated according to the policy provisions adopted by
Evaluation: the London City School District Board of Education.
The London City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. The board requires that employees comply with the statutory responsibilities cited in the Ohio Revised Code, the rules and regulations of the Ohio Department of Education, and all local and Federal mandates. The board requires that employees remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout their employment in the district. This job description does not imply that these are the only duties and responsibilities to be performed. This job description is subject to change in response to negotiated agreements, funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.