Department of Justice
Salary :
$130,872.00 - $159,120.00 Annually Job Type :
Full Time Job Number :
111124 Dep City Clerk / Rec Mgr Department :
Management Services Opening Date :
11 / 11 / 2024 FLSA :
Exempt Bargaining Unit :
AOME The Position
Deputy City Clerk / Records Manager DEADLINE TO APPLY | APPLICATION DEADLINE : OPEN UNTIL FILLED, HOWEVER, CANDIDATES SHOULD APPLY AS SOON AS POSSIBLE AS THERE WILL BE A FIRST REVIEW OF APPLICATIONS ON MONDAY, NOVEMBER 25, 2024. A limited number of applicants identified as best qualified will be invited to a panel interview, tentatively scheduled for the week of December 5, 2024. Second round panel interviews are tentatively scheduled for the week of December 16, 2024. Are you interested in a career in public service where you can make a positive impact on the community? Do you consider yourself to be organized and personable? If so, the City of Ontario has an exciting career opportunity for four well-qualified applicants interested in joining the Records Management team as a Deputy City Clerk / Records Manager. The Deputy City Clerk / Records Manager is responsible for providing back-up support to the Assistant City Clerk / Records Management Director. Other responsibilities for this position include coordinating records; responding to complex, confidential, and sensitive requests, including the Public Records Act requests; maintaining computer databases for records retrieval, and supervising staff. The ideal candidate for this position will have exceptional communication and interpersonal skills enabling them to collaboratively work with the public, City staff, and management. The successful candidate will embody the values of the City's Approach to Public Service - Commitment to the Community, Excellence through Teamwork, and Doing the Right Thing the Right Way. Examples of Essential Functions
The essential functions typically performed by the Deputy City Clerk / Records Manager include the following: Plans, directs, reviews, and supervises the operational activities and work of Records Management staff. Attends City Council, City Commission, and Joint Powers Authority meetings, as required; takes and transcribes minutes. Coordinates, prepares, and evaluates Department budget expenditures. Manages and coordinates the Fair Political Practices Commission filing obligations required of City Council members, commissioners, and designated employees. Assists with the coordination of municipal elections, candidate handbooks, and other election-related documents. Evaluates proposed new programs, services, and policies; develops and prepares requests for proposals involving vendors and contractors. Prepares reports and other correspondence to City Council, Commissions, and Executive Management. Performs a wide variety of complex, responsible, politically sensitive, and confidential assignments in support of the City Manager and executive management staff. Develops and implements departmental goals, objectives, policies, and priorities. Acts as the Assistant City Clerk / Records Management Director in their absence. Performs other related duties as assigned. Qualification Guidelines
Education Bachelor's degree from an accredited four-year college or university with a major in public administration, business administration, political science, or a closely related field. Experience Five years of professional experience in a City Clerk's Office and/or Records Management, including one year of lead/supervisory level experience. Three years of required experience may be substituted by possession of certification as a Certified Municipal Clerk (CMC) or Certified Records Manager (CRM). Licenses A valid Class C California driver's license and an acceptable driving record. One year experience with Granicus, NetFile, and Laserfiche. Graduate and/or session completion at the University of California Riverside Technical Training for Clerks Institute (TTC) and/or California Professional Municipal Clerk Certificate Program (CPMC). How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected. NOTE :
Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Application Process
Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please contact the Human Resources Department if you have any questions regarding the application process. Your application is the primary tool used to evaluate your job qualifications. It is important that your application shows all the relevant education and experience you possess. Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account regularly for any emails related to the application or selection process.
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$130,872.00 - $159,120.00 Annually Job Type :
Full Time Job Number :
111124 Dep City Clerk / Rec Mgr Department :
Management Services Opening Date :
11 / 11 / 2024 FLSA :
Exempt Bargaining Unit :
AOME The Position
Deputy City Clerk / Records Manager DEADLINE TO APPLY | APPLICATION DEADLINE : OPEN UNTIL FILLED, HOWEVER, CANDIDATES SHOULD APPLY AS SOON AS POSSIBLE AS THERE WILL BE A FIRST REVIEW OF APPLICATIONS ON MONDAY, NOVEMBER 25, 2024. A limited number of applicants identified as best qualified will be invited to a panel interview, tentatively scheduled for the week of December 5, 2024. Second round panel interviews are tentatively scheduled for the week of December 16, 2024. Are you interested in a career in public service where you can make a positive impact on the community? Do you consider yourself to be organized and personable? If so, the City of Ontario has an exciting career opportunity for four well-qualified applicants interested in joining the Records Management team as a Deputy City Clerk / Records Manager. The Deputy City Clerk / Records Manager is responsible for providing back-up support to the Assistant City Clerk / Records Management Director. Other responsibilities for this position include coordinating records; responding to complex, confidential, and sensitive requests, including the Public Records Act requests; maintaining computer databases for records retrieval, and supervising staff. The ideal candidate for this position will have exceptional communication and interpersonal skills enabling them to collaboratively work with the public, City staff, and management. The successful candidate will embody the values of the City's Approach to Public Service - Commitment to the Community, Excellence through Teamwork, and Doing the Right Thing the Right Way. Examples of Essential Functions
The essential functions typically performed by the Deputy City Clerk / Records Manager include the following: Plans, directs, reviews, and supervises the operational activities and work of Records Management staff. Attends City Council, City Commission, and Joint Powers Authority meetings, as required; takes and transcribes minutes. Coordinates, prepares, and evaluates Department budget expenditures. Manages and coordinates the Fair Political Practices Commission filing obligations required of City Council members, commissioners, and designated employees. Assists with the coordination of municipal elections, candidate handbooks, and other election-related documents. Evaluates proposed new programs, services, and policies; develops and prepares requests for proposals involving vendors and contractors. Prepares reports and other correspondence to City Council, Commissions, and Executive Management. Performs a wide variety of complex, responsible, politically sensitive, and confidential assignments in support of the City Manager and executive management staff. Develops and implements departmental goals, objectives, policies, and priorities. Acts as the Assistant City Clerk / Records Management Director in their absence. Performs other related duties as assigned. Qualification Guidelines
Education Bachelor's degree from an accredited four-year college or university with a major in public administration, business administration, political science, or a closely related field. Experience Five years of professional experience in a City Clerk's Office and/or Records Management, including one year of lead/supervisory level experience. Three years of required experience may be substituted by possession of certification as a Certified Municipal Clerk (CMC) or Certified Records Manager (CRM). Licenses A valid Class C California driver's license and an acceptable driving record. One year experience with Granicus, NetFile, and Laserfiche. Graduate and/or session completion at the University of California Riverside Technical Training for Clerks Institute (TTC) and/or California Professional Municipal Clerk Certificate Program (CPMC). How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected. NOTE :
Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Application Process
Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please contact the Human Resources Department if you have any questions regarding the application process. Your application is the primary tool used to evaluate your job qualifications. It is important that your application shows all the relevant education and experience you possess. Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account regularly for any emails related to the application or selection process.
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