Hopn2abwa
Director, Women's Basketball Operations
Hopn2abwa, New Orleans, Louisiana, United States, 70123
Position Summary:
Performs administrative, budgetary and planning duties for women’s basketball to include all aspects of the sport’s operations. Essential Functions of the Job: TEAM TRAVEL
- Responsible for all planning and execution of all aspects of team travel including airfare, ground transportation, hotel accommodations and meal services; coordinates logistics for both home and away game team travel; collaborates with departments outside of women’s basketball to manage additional travel party members and accommodations; and secures contracts with outside vendors for any services needed. (35%) SCHEDULING
- Plans, coordinates and schedules practice times, meeting schedules, off-season activities, coaches’ clinics and other special events, including meal menus, negotiates meal prices, postseason student-athlete housing and creates event itineraries; schedules and secures contracts for opponents; works with the head coach and sport administrator to schedule according to needs of the program. (20%) RECRUITING & STAFF TRAVEL
- Oversees the recruiting and staff travel logistical needs for the Head Coach, assistant coaches, and remaining women’s basketball staff; responsible for planning and booking all travel arrangements; functions as expense delegate for all corporate credit card holders on staff and processes each expense report for submission; manages and coordinates all logistics for recruiting visit events including prospect and family transportation, lodging, and provided meals; secures contracts with outside vendors for any services needed; arranges and books all facilities, transportation needs, lodging and meal services; provides logistical support for the execution of event itineraries. (20%) FINANCIAL
- Manages all aspects of the women’s basketball operating budget; responsible for approval of all women’s basketball purchases and requisitions; reconciles all women’s basketball travel expenses in Concur in accordance with Tulane Policies and Procedures; oversees all travel advance needs and reimbursements; manages day-to-day office supply inventory and purchasing needs; assists Head Coach, Sport Supervisor, and business office with contract needs; works on securing and processing all contracts and invoices for services offered by outside vendors; processes all payment requests through the Business Office; secures contracts with outside vendors for any services needed; prepares future budgets for the women’s basketball program. (10%) SUPPORT SERVICES
- Serves as liaison to athletic administration and support service areas regarding sports’ issues; serves as the liaison to vendors, suppliers, scouts and officials for home games. (5%) SPORT CAMPS
- Serves as the Camp Director for the women’s basketball Day Camp(s); markets and organizes the camps to ensure they are efficiently run and comply with Athletic Department standards and policies; maintains databases of those attending camps and reports all revenue/expenses derived from camps to the athletic business office; monitors the safety and welfare of participants; hires, trains and monitors all employees during camp activities. (5%) OTHER DUTIES
- Performs other duties as requested or required, whether specifically mentioned in this job description. (5%) Required Education and Experience: Bachelor’s Degree 3 years’ work experience in a sport or sports-related field, to include 2 years of travel and event-planning experience OR High School Diploma or Equivalent 9 years’ work experience in a sport or sports-related field, to include 2 years of travel and event-planning experience Required Knowledge, Skills, and Abilities/Competencies: Strong interpersonal skills Strong writing skills Ability to interact effectively with coaches, administrators, student athletes and vendors Extremely organized, self-starter, intrinsically motivated Strong organizational, management and leadership skills Proficient computer skills including word processing, spreadsheets and social media Proven ability to multi-task effectively Ability to prioritize assignments and meet deadlines Available to work flexible work schedule including nights and weekends Travel with sport teams for away contests Through knowledge of NCAA and American Conference rules and regulations Preferred Qualifications: Bachelor’s Degree Previous experience managing sports’ operations at the Division I level NCAA Related: Ensures that all Department of Athletics and University related activities operate in full compliance with university, conference, and NCAA rules and regulations. Attends and participates in scheduled compliance seminars and complies with all the Athletic Department’s efforts to monitor compliance with NCAA regulations. Seeks interpretations from the compliance staff before acting when necessary. Reports potential rules violations immediately. Completes required compliance paperwork in a timely and efficient manner. Monitors all of their areas and/or programs activities closely to maintain compliance with applicable rules and regulations. In order to be considered for this position, applicants are required to apply for IRC32160 via the Tulane University employment website (
https://jobs.tulane.edu/position/IRC32160
). The position closes on April 4, 2025. Please Note:
Tulane University has officially adopted a mandatory COVID-19 vaccination policy, which includes the requirement of a booster when eligible. All employees and visiting faculty must be fully vaccinated with a COVID-19 vaccination or obtain approval for a medical or religious exemption prior to beginning employment.
Tulane University is an EOE/M/F/Vet/Disabled employer with a strong commitment to diversity and inclusion. Applications by members of all underrepresented groups are encouraged. #J-18808-Ljbffr
Performs administrative, budgetary and planning duties for women’s basketball to include all aspects of the sport’s operations. Essential Functions of the Job: TEAM TRAVEL
- Responsible for all planning and execution of all aspects of team travel including airfare, ground transportation, hotel accommodations and meal services; coordinates logistics for both home and away game team travel; collaborates with departments outside of women’s basketball to manage additional travel party members and accommodations; and secures contracts with outside vendors for any services needed. (35%) SCHEDULING
- Plans, coordinates and schedules practice times, meeting schedules, off-season activities, coaches’ clinics and other special events, including meal menus, negotiates meal prices, postseason student-athlete housing and creates event itineraries; schedules and secures contracts for opponents; works with the head coach and sport administrator to schedule according to needs of the program. (20%) RECRUITING & STAFF TRAVEL
- Oversees the recruiting and staff travel logistical needs for the Head Coach, assistant coaches, and remaining women’s basketball staff; responsible for planning and booking all travel arrangements; functions as expense delegate for all corporate credit card holders on staff and processes each expense report for submission; manages and coordinates all logistics for recruiting visit events including prospect and family transportation, lodging, and provided meals; secures contracts with outside vendors for any services needed; arranges and books all facilities, transportation needs, lodging and meal services; provides logistical support for the execution of event itineraries. (20%) FINANCIAL
- Manages all aspects of the women’s basketball operating budget; responsible for approval of all women’s basketball purchases and requisitions; reconciles all women’s basketball travel expenses in Concur in accordance with Tulane Policies and Procedures; oversees all travel advance needs and reimbursements; manages day-to-day office supply inventory and purchasing needs; assists Head Coach, Sport Supervisor, and business office with contract needs; works on securing and processing all contracts and invoices for services offered by outside vendors; processes all payment requests through the Business Office; secures contracts with outside vendors for any services needed; prepares future budgets for the women’s basketball program. (10%) SUPPORT SERVICES
- Serves as liaison to athletic administration and support service areas regarding sports’ issues; serves as the liaison to vendors, suppliers, scouts and officials for home games. (5%) SPORT CAMPS
- Serves as the Camp Director for the women’s basketball Day Camp(s); markets and organizes the camps to ensure they are efficiently run and comply with Athletic Department standards and policies; maintains databases of those attending camps and reports all revenue/expenses derived from camps to the athletic business office; monitors the safety and welfare of participants; hires, trains and monitors all employees during camp activities. (5%) OTHER DUTIES
- Performs other duties as requested or required, whether specifically mentioned in this job description. (5%) Required Education and Experience: Bachelor’s Degree 3 years’ work experience in a sport or sports-related field, to include 2 years of travel and event-planning experience OR High School Diploma or Equivalent 9 years’ work experience in a sport or sports-related field, to include 2 years of travel and event-planning experience Required Knowledge, Skills, and Abilities/Competencies: Strong interpersonal skills Strong writing skills Ability to interact effectively with coaches, administrators, student athletes and vendors Extremely organized, self-starter, intrinsically motivated Strong organizational, management and leadership skills Proficient computer skills including word processing, spreadsheets and social media Proven ability to multi-task effectively Ability to prioritize assignments and meet deadlines Available to work flexible work schedule including nights and weekends Travel with sport teams for away contests Through knowledge of NCAA and American Conference rules and regulations Preferred Qualifications: Bachelor’s Degree Previous experience managing sports’ operations at the Division I level NCAA Related: Ensures that all Department of Athletics and University related activities operate in full compliance with university, conference, and NCAA rules and regulations. Attends and participates in scheduled compliance seminars and complies with all the Athletic Department’s efforts to monitor compliance with NCAA regulations. Seeks interpretations from the compliance staff before acting when necessary. Reports potential rules violations immediately. Completes required compliance paperwork in a timely and efficient manner. Monitors all of their areas and/or programs activities closely to maintain compliance with applicable rules and regulations. In order to be considered for this position, applicants are required to apply for IRC32160 via the Tulane University employment website (
https://jobs.tulane.edu/position/IRC32160
). The position closes on April 4, 2025. Please Note:
Tulane University has officially adopted a mandatory COVID-19 vaccination policy, which includes the requirement of a booster when eligible. All employees and visiting faculty must be fully vaccinated with a COVID-19 vaccination or obtain approval for a medical or religious exemption prior to beginning employment.
Tulane University is an EOE/M/F/Vet/Disabled employer with a strong commitment to diversity and inclusion. Applications by members of all underrepresented groups are encouraged. #J-18808-Ljbffr