Legal Secretary

We are seeking an experienced Legal Secretary to join our Oakland-based law firm. The ideal candidate will provide exceptional administrative and secretarial support to our team of attorneys while ensuring the highest level of organization and efficiency. This position requires a minimum of 5 years of experience supporting attorneys in a legal environment.

Key Responsibilities

1. Manage complex calendaring of court appearances, depositions, and internal meetings for multiple attorneys
2. Format and prepare legal documents including pleadings, motions, discovery, and correspondence
3. File court documents electronically through various court systems and track filing deadlines
4. Process billing, manage time entries, and assist with expense reports
5. Coordinate travel arrangements, conference registrations, and meeting logistics
6. Maintain attorney-client communication, screening calls and managing email correspondence
7. Organize and maintain physical and electronic case files with meticulous attention to detail
8. Prepare client invoices and assist with billing inquiries

Requirements

1. Minimum 5 years of experience as a Legal Secretary, with demonstrated experience supporting at least 3-4 attorneys simultaneously
2. Strong knowledge of legal terminology, procedures, and court filing requirements
3. Proficiency with legal-specific software including case management systems
4. Experience with California court systems and e-filing procedures
5. Exceptional organizational skills and ability to prioritize competing deadlines
6. Strong written and verbal communication skills
7. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
8. Experience with legal billing software
9. Bachelor's degree preferred but not required with sufficient experience

Why Join Us

1. Competitive salary and comprehensive benefits package
2. Professional development opportunities
3. Collaborative work environment
4. Opportunity to work with respected attorneys on meaningful cases

Local candidates only - Due to the hybrid nature of this position, candidates must reside in the Oakland area or surrounding communities.

Compensation:
$50,000 per year