Princeton University
Assistant Grants Manager
Princeton University, Princeton, New Jersey, us, 08543
OverviewThe Department of Chemistry seeks an Assistant Grants Manager to support the administration of research grants for our faculty, students, and research staff in a dynamic research-intensive environment. Under the supervision of the Grants Manager, the Assistant Grants Manager's primary responsibilities will include pre- and post-award activities related to the various sponsored research projects. Such projects include, but are not limited to, the administration of two multi-institutional centers and an interdisciplinary university- and industry-sponsored research initiative. Assist with other grants management projects as assigned.
This position is a hybrid position based in Princeton, New Jersey.
Responsibilities
Pre-Award Activities
Guide the PI through the application process, working with assistants as appropriate, and ensuring that requirements for each proposal are fulfilled as described by the program announcement
Prepare the budget and the budget justification
Prepare and/or review administrative documents required for applications
Process subcontract agreements
Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University Grants Management System and/or the appropriate sponsor system, such as Grants.gov, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary
Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
Distribute funding opportunities for internal competition for awards/prizes to faculty, maintain spreadsheet to track nominations, and facilitate submission
Post-Award Activities:
Work with PI to carefully monitor effort and spending on awards and ensure compliance
Identify erroneous charges and prepare cost transfer documentation for PI review and submission as necessary
Review all Notices of Award and notate internal systems with special restrictions or conditions of the award
Assist the Grants Manager with all closeouts
Review and provide analysis of monthly 12-month faculty projections
Prepare long-term projections for individual faculty under guidance of grants manager
Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed
Review and approve requisitions for equipment and travel and expense reports (Concur) on sponsored projects for compliance
Process sponsored research journal entries and labor accounting adjustments, as needed
Work with other universities and sponsors on the transfer or relinquishment of grant awards
Actively alert PIs of upcoming renewal deadlines and annual progress reports
Maintain a working knowledge of all government rules and regulations pertaining to sponsored research
Disseminate and enforce financial policy with colleagues
Assist with other projects as assigned
Qualifications
Required Qualifications:
Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance
Excellent organizational and interpersonal skills, as well as written and verbal communications skills
Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, self-motivate and function autonomously
Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements
Ability to manage multiple priorities in a fast paced, changing environment
Must maintain strict confidentiality of personnel and salary information
Preferred Qualifications:
Experience with Princeton University Systems and Software including PeopleSoft, Prime Financials, ERA, Labor Accounting and the Information Warehouse
Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting)
Familiarity with Princeton's administrative procedures and policies
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours
36.25Eligible for Overtime
NoBenefits Eligible
YesProbationary Period
180 daysEssential Services Personnel (see policy for detail)
NoPhysical Capacity Exam Required
NoValid Driver’s License Required
NoExperience Level
Associate#LI-ZY1
This position is a hybrid position based in Princeton, New Jersey.
Responsibilities
Pre-Award Activities
Guide the PI through the application process, working with assistants as appropriate, and ensuring that requirements for each proposal are fulfilled as described by the program announcement
Prepare the budget and the budget justification
Prepare and/or review administrative documents required for applications
Process subcontract agreements
Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and applicable funders through the Princeton University Grants Management System and/or the appropriate sponsor system, such as Grants.gov, NIH ASSIST, Workspace, NSF Fastlane, or directly to the funding agency/foundation as necessary
Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
Distribute funding opportunities for internal competition for awards/prizes to faculty, maintain spreadsheet to track nominations, and facilitate submission
Post-Award Activities:
Work with PI to carefully monitor effort and spending on awards and ensure compliance
Identify erroneous charges and prepare cost transfer documentation for PI review and submission as necessary
Review all Notices of Award and notate internal systems with special restrictions or conditions of the award
Assist the Grants Manager with all closeouts
Review and provide analysis of monthly 12-month faculty projections
Prepare long-term projections for individual faculty under guidance of grants manager
Process any administrative or budgetary sections of reports and assist Sponsored Research Accounting in preparing interim and final financial reports when needed
Review and approve requisitions for equipment and travel and expense reports (Concur) on sponsored projects for compliance
Process sponsored research journal entries and labor accounting adjustments, as needed
Work with other universities and sponsors on the transfer or relinquishment of grant awards
Actively alert PIs of upcoming renewal deadlines and annual progress reports
Maintain a working knowledge of all government rules and regulations pertaining to sponsored research
Disseminate and enforce financial policy with colleagues
Assist with other projects as assigned
Qualifications
Required Qualifications:
Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance
Excellent organizational and interpersonal skills, as well as written and verbal communications skills
Ability to exercise independent judgment to plan and prioritize diverse workload, meet frequent deadlines, take initiative, self-motivate and function autonomously
Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements
Ability to manage multiple priorities in a fast paced, changing environment
Must maintain strict confidentiality of personnel and salary information
Preferred Qualifications:
Experience with Princeton University Systems and Software including PeopleSoft, Prime Financials, ERA, Labor Accounting and the Information Warehouse
Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting)
Familiarity with Princeton's administrative procedures and policies
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours
36.25Eligible for Overtime
NoBenefits Eligible
YesProbationary Period
180 daysEssential Services Personnel (see policy for detail)
NoPhysical Capacity Exam Required
NoValid Driver’s License Required
NoExperience Level
Associate#LI-ZY1