Administrative Assistant

Company Description:Potomac Hospitality Group (PHG) is a hospitality management company based in Bowie, Maryland. PHG is passionate about creating connections with people through food, community, and fellowship. The company is known for providing impeccable service, food service solutions, and attentive follow-up. PHG offers services such as event catering, food service contracting, restaurant concepts, craft services, backstage catering, and hospitality management. We are known for curated hospitality experiences in the Greater Washington and Baltimore Metropolitan area and more recently throughout the United States.Role Description:This is a full-time on-site role for an Administrative Assistant at PHG located in Bowie, MD. The Administrative Assistant will be responsible for providing administrative assistance and clerical skills to executives, offering phone etiquette and communication expertise, and taking on other tasks as assigned by the executives. We are looking for an individual with excellent interpersonal and organizational skills to provide personalized secretarial and administrative support in a timely manner. you will work on a variety of tasks related to daily activities of a busy catering and restaurant management company.What you'll do:Maintain complete knowledge of and comply with all departmental policies/service procedures and standardsMaintain positive relations with clients at all times via email and/or phone communications and correspondenceFamiliarity with corporate catering and restaurant operations is a plusMonitor and maintain cleanliness, sanitation and organization of assigned work areasTripleseat or Caterease experience is a plusExpert in Microsoft Suite, Google Workspace and Canva preferredSchedule daily activities and in-house groupsSchedule executive travel, meetings and speaking engagementsAssist in planning community and special events as neededAssist department heads with new hire onboardingProcess gift certificates when neededProcess invoices for events-entertainment, decorations, production and othersAssist events team to ensure efficiency in logisticsOrder office supplies as neededCoordinate food and beverage meetings minutes.Maintain stationary supplies & proper filing systems.Customer Service, prior admin experience preferred.Excellent organizational skills.Clear, positive, energetic communication skills.Able to deliver and communicate to diverse crowd of associates.Excellent communication and literature skills.Food & beverage or culinary experience preferred.Qualifications:Experience in administrative assistance and executive administrative assistanceExcellent phone etiquette and communication skillsStrong clerical skills, including data entry, filing, and record keepingOrganized, detail-oriented, and able to prioritize tasks effectivelyAbility to work collaboratively with management and other administrative personnelBachelor's degree in Business Administration, Secretarial Studies, or related field preferredExperience in the hospitality industry is a plusMust be willing to work 40 + hours a week and travel when necessaryBenefits package includedSalary dependent upon experience